Procurement Administrator (225-629)

The role of a Procurement Administrator is integral to the efficiency and effectiveness of any procurement department. This position is designed for individuals who are detail-oriented, highly organized, and capable of managing multiple tasks simultaneously. A Procurement Administrator plays a key role in managing the purchasing needs of the organization, ensuring all goods and services are procured according to company policies and budgets. This role involves coordinating with suppliers, evaluating contracts, maintaining accurate records, and providing support to the procurement team. With a strong emphasis on cost efficiency and procurement processes, the Procurement Administrator ensures all administrative tasks are completed on time, helping streamline operations and contribute to the overall profitability of the organization.

Responsibilities

• Coordinate with suppliers and vendors to procure necessary goods and services.
• Maintain updated records of contracts, purchasing agreements, and vendor lists.
• Prepare purchase orders and ensure compliance with company procurement policies.
• Monitor inventory levels and place orders as needed to avoid stock shortages.
• Assist the procurement team in evaluating and negotiating contracts with suppliers.
• Ensure timely delivery of goods and services by following up with vendors.
• Manage and resolve any issues related to invoice discrepancies or delivery delays.
• Support senior procurement officers with administrative tasks and reporting.
• Develop and maintain professional relationships with vendors and suppliers.
• Work closely with financial departments to align procurement activities with budgets.
• Conduct research on potential vendors and suppliers to get the best deals.
• Assist in creating and implementing procurement strategies and best practices.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• Minimum of two years experience in procurement, purchasing, or supply chain management.
• Proficient in Microsoft Office Suite and procurement management software.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Excellent negotiation and communication skills for effective supplier interaction.
• Ability to analyze data and make informed procurement decisions efficiently.
• Detail-oriented mindset with a strong focus on accuracy and compliance.