Process Executive

Job Purpose:

Manage end-to-end Accounts Receivable operations and the accurate entry and maintenance of master data in the ERP. The role ensures customer and intercompany transactions are recorded, reconciled and reported accurately and on time, in line with company policies and accounting standards. The role also owns the quality of the data that feeds finance processes, ensuring master data and transactional records in Oracle are complete, accurate and controlled.

DESCRIPTION & KEY ACCOUNTABILITIES:

Accounts Receivable Transactions

• Create and manage customer invoices, including manual invoices, credit notes (CN) and debit notes (DN), in Oracle accurately and on time.
• Approve receipts recorded in SalesBuzz, post them in Oracle and allocate against open invoices, resolving allocation differences.
• Process other AR transactions and adjustments in Oracle as required.
• Calculate and book bad debt provisions as per company policy.

Cash, Bank & Collections Control

• Download, upload and process daily bank statements in Oracle.
• Perform daily reconciliation of SalesBuzz sales and collections with the ERP.
• Manage van sales cash handling controls and ensure timely deposit of cash transfers from sales teams to the bank.
• Investigate and resolve shortages, overages and timing differences.
• Clear open bank reconciliation items and coordinate with banks and internal teams to identify unidentified receipts.

Intercompany

• Book and post intercompany invoices and related AR transactions.
• Support intercompany confirmations and reconciliations, coordinating with group entities to resolve mismatches.

Master Data Management & Data Entry

• Create, update and maintain master data records in Oracle based on approved requests and supporting documents.
• Perform high-volume, accurate data entry of master and transactional data within agreed turnaround times.
• Validate requests for completeness and accuracy before processing and follow up with requesters on missing or incorrect information.
• Run periodic data quality reviews to identify and correct duplicates, incomplete records and inconsistencies.
• Follow maker-checker and segregation-of-duties controls for all master data changes and maintain an audit trail of requests and approvals.

Month-End Close & Reporting

• Support month-end close activities related to AR, cash and master data.
• Prepare AR aging schedules and reconcile AR balances with the General Ledger, explaining variances.

QUALIFICATIONS, EXPERIENCE, & SKILLS

Academic and professional qualifications:

• Bachelor’s degree in commerce, Accounting, Finance, Business Administration or a related field

Experience:

• 2–3 years of experience in Accounts Receivable, cash sales / sales operations, or master data management / data entry, ideally in Oracle ERP
• Experience in an FMCG, distribution, retail or shared services environment preferred