PRO HR Administrator

Company & Culture

EXANTE is a pioneering wealth tech company that delivers cutting-edge centralized trading solutions and robust B2B financial infrastructure, driving value through innovative technology. Our proprietary trading platform offers seamless access to diverse financial instruments including stocks, ETFs, bonds, futures, and options all within a single, multi-currency account.

We cultivate a culture that transcends the ordinary, where rapid responses to market dynamics and proactive problem-solving are the norm. At EXANTE, the potential to make a meaningful impact is ever-present. Our team members continuously pursue personal and professional growth, empowered to spearhead change across people, processes, and products. True innovation stems from an insatiable desire for improvement, and everyone at EXANTE is committed to fostering this spirit and propelling the company into the future.

As a rapidly expanding global firm with over 600 talented employees from 65 nationalities across 70 locations, we are a frontrunner in the financial sector. Our investment priorities are clear: We prioritize investing in our most valuable asset - our people. Join us in shaping the future of finance.

About The Role

We are seeking a detail-oriented and proactive Public Relations Officer (PRO) to manage all government and visa-related processes while supporting HR administrative functions across the Middle East region. The ideal candidate will have a strong understanding of UAE labour laws, immigration procedures, and HR documentation standards. This hybrid role combines traditional PRO duties with HR administrative support to ensure compliance, efficiency, and seamless employee experiences.

Reporting Line: HR Manager Corporate Services

Worksite: Hybrid

Responsibilities

Public Relations / Government Liaison

• Manage all visa, work permit, Emirates ID, and residency applications, renewals, and cancellations for employees and dependents in the UAE.
• Liaise with government entities (MOHRE, GDRFA, Immigration, Free Zones, DED, etc.) to ensure compliance with local regulations.
• Handle company licensing, trade name renewals, and labour card processing in coordination with the legal and finance departments.
• Maintain accurate records of all government-related transactions and ensure timely renewals to avoid penalties.
• Keep up-to-date with changes in UAE and regional labour and immigration laws and communicate relevant updates to management.
• Represent the company in official meetings or visits to ministries and other authorities when required.
  
  
  

• Support HR in onboarding and offboarding processes, including document collection, visa coordination, and induction scheduling.
• Assist with employment contracts, letters, and HR documentation for regional offices (GCC countries as applicable).
• Maintain accurate and confidential employee records and databases
• Coordinate with regional HR teams to ensure policy compliance and alignment with local labor laws.
  
  
  

• Manage document attestation, translation, and legalization as required.
  
  
  

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Minimum 4 years of experience as a PRO in the UAE.
• In-depth knowledge of UAE labor law, immigration procedures, and government portals (MOHRE, GDRFA, ICA, etc.).
• Familiarity with HR practices in GCC/Middle East countries is a plus.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Fluent in English and Arabic (spoken and written preferred).
• Proficient in MS Office (Word, Excel, PowerPoint) and HR information systems.
  
  
  

• Competitive salary & performance-based bonus programs.
• Corporate benefits (choose your preferred options).
• Truly inspiring culture, pleasant and informal work environment.
• Ongoing education & training programs.
• Opportunity to network and connect in the Corporate Events.
• Global career opportunities.
• Benefits/perks can vary depending on the nature of your employment with the company and the country where you work.