Principal Administrative Assistant (225-707)

The role of a Principal Administrative Assistant is pivotal in ensuring the smooth and efficient operation of an organization by providing high-level administrative support to executives and other senior members of the team. This position demands a highly organized professional who is adept at multitasking, possesses excellent communication skills, and is capable of working in a fast-paced environment. The Principal Administrative Assistant will play a critical role in coordinating various tasks such as managing schedules, preparing reports, and organizing meetings, thereby allowing the senior executives to focus on strategic activities. This role offers an opportunity for individuals who excel in administration to contribute to the success of a dynamic and evolving organization.

Responsibilities

• Manage and maintain executives’ schedules, including appointments and meetings arrangements.
• Prepare, edit, and format documents, presentations, and reports accurately and efficiently.
• Act as the primary point of contact for internal and external communications.
• Coordinate travel arrangements and expense reports for senior executive members.
• Assist with the preparation and coordination of executive meetings and conferences.
• Conduct research and compile data to prepare documents for review and presentation.
• Ensure the confidentiality and proper handling of sensitive information and documents.
• Assist in the preparation of departmental budgets and financial reports as needed.
• Oversee office supplies inventory, placing orders as necessary to ensure availability.
• Support project management activities by tracking progress and coordinating timelines.
• Foster effective working relationships with all internal and external stakeholders.
• Implement and maintain organizational systems to streamline office operations efficiently.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• At least five years of experience in an administrative assistant role is essential.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time management skills with attention to detail.
• Excellent verbal and written communication skills for efficient collaboration.
• Demonstrated ability to handle sensitive information with discretion and professionalism.
• Proven capacity to work independently and as part of a team environment.