Personal Assistant

Job Purpose: 

The role focuses on calendar management, travel coordination, logistics, stakeholder coordination, and strict confidentiality, enabling effective time and priority management. 

How you will make an impact (Key responsibilities): 

1. Calendar & Desk Management 

    Manage the Chairwoman’s calendar, appointments, and meeting schedules 

    Coordinate internal and external meetings, ensuring optimal sequencing and time utilization 

    Screen calls, emails, and meeting requests; prioritize and route appropriately 

    Maintain the Chairwoman’s desk, documents, and records in an organized and accessible manner 

   2. Travel & Logistics Management 

    Plan and coordinate domestic and international travel, including flight bookings, accommodation, visas, and ground transportation 

    Prepare travel itineraries and ensure all logistics are aligned ahead of travel 

    Coordinate logistics for meetings, events, and off-sites, including venues, materials, and arrangements 

    Act as the point of contact for last-minute changes and contingencies 

   3. Stakeholder Coordination 

    Serve as the coordination point between the Chairwoman and internal teams, Board members’ offices, and external stakeholders 

    Manage communication flow and follow-ups with professionalism and discretion 

    Ensure timely coordination with the CEO’s office, leadership team, and support functions as required 

    Handle sensitive and confidential information with absolute discretion 

    Ensure secure handling, storage, and sharing of documents and information 

    Exercise caution and judgment in managing access to the Chairwoman and her information 4. Planning & Administrative Support

    Support planning of key meetings, events, and schedules 

    Track action items and ensure follow-ups are completed 

    Assist with preparation and collation of meeting materials, presentations, and documents 

    Maintain accurate records and filing systems . 

   Qualifications & Skills 

    3–7 years of experience as an Executive Assistant or Administrative Assistant supporting senior leaders 

    Experience supporting Board-level or CXO roles preferred 

    Proficiency in MS Office / Google Workspace and scheduling tools