Personal Assistant

About The Opportunity

A fast-growing trade and logistics firm operating across the UAE and GCC markets, we specialize in high-velocity import-export operations, supply chain coordination, and client-facing trade execution. Our team moves quickly, adapts rapidly, and thrives in dynamic, deadline-driven environments where precision and proactive communication are non-negotiable. As we scale operations, we’re seeking a sharp, detail-oriented Personal Assistant to support senior leadership and ensure seamless day-to-day execution.

Role & Responsibilities

• Manage executive calendars, prioritize meetings, and coordinate travel logistics across domestic and regional destinations.
• Screen and route calls/emails, draft correspondence, and prepare briefing materials for leadership meetings and client touchpoints.
• Track action items, follow up on deadlines, and maintain organized digital and physical filing systems for executive workflows.
• Coordinate internal and external stakeholder communications — from vendor calls to client updates — ensuring clarity and timeliness.
• Assist with document preparation, expense reporting, and light administrative tasks including invoice tracking and procurement support.
• Anticipate leadership needs, proactively flag scheduling conflicts or task bottlenecks, and act as a gatekeeper to optimize executive productivity.
  
  

• Microsoft Office Suite (Word, Excel, Outlook)
• Google Workspace (Gmail, Calendar, Drive)
• Time management tools (Trello, Asana, or similar)
• Business communication etiquette
• Calendar & appointment scheduling
• Travel coordination (flights, hotels, visas)
  
  

• Experience supporting C-suite or senior executives in trade, logistics, or import-export sectors
• Fluency in Arabic (spoken or written)
• Familiarity with UAE business norms and government portals (e.g., Ministry of Human Resources, Dubai Customs)
  
  

• Fast-paced, high-impact environment with direct exposure to senior leadership and business operations.
• Opportunity to grow alongside a scaling regional trade leader with visibility across GCC markets.
• On-site role in UAE with competitive compensation, performance bonuses, and career development pathways.