Personal Assistant to CEO

The Personal Assistant to the CEO is a vital role within the organization, responsible for enhancing the executive's effectiveness by providing high-level administrative support. This position requires a unique blend of administrative prowess, organizational skills, and unparalleled professionalism. The successful candidate will act as the CEO's right-hand person, managing their schedule, coordinating meetings, and handling communications. As a central communication point between the CEO and other stakeholders, the Personal Assistant must demonstrate a high level of discretion and exhibit excellent interpersonal skills to foster positive relations within and outside the organization. They must be adaptable, proactive, and capable of juggling multiple tasks with ease to ensure the smooth running of the CEO’s office and contribute tangibly to the company’s success.

Responsibilities

• Manage and coordinate the CEO’s complex schedule, ensuring optimal time allocation.
• Prepare detailed agendas, briefing materials, and presentations for meetings and events.
• Conduct research and compile reports to support strategic decision-making by the CEO.
• Handle all communications on behalf of the CEO, including emails and phone calls.
• Organize and coordinate domestic and international travel arrangements and itineraries.
• Serve as the primary point of contact between the CEO and various stakeholders.
• Facilitate effective internal and external communications for the CEO’s office.
• Assist in project management tasks as directed by the CEO to drive business initiatives.
• Oversee and manage confidential information with the utmost discretion and professionalism.
• Plan and coordinate corporate and personal events for the CEO, ensuring seamless execution.
• Anticipate the needs of the CEO and proactively manage arising issues to mitigate them quickly.
• Deliver administrative support for special projects, ensuring alignment with business objectives.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Proven experience as a Personal Assistant or other relevant administrative support role.
• Strong proficiency in Microsoft Office Suite and calendar management tools essential.
• Excellent verbal and written communication skills are required for this role.
• Exceptional organizational and multitasking abilities, with acute attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Demonstrated ability to work independently and execute tasks under minimal supervision.
• Advanced problem-solving skills and capability to manage unforeseen challenges effectively.
• Flexibility to work outside regular hours when necessary to support the CEO’s needs.
• Role is remote and occasional travel to UAE.