Personal Assistant of Owner

As a Personal Assistant to the Owner, you will be a key support to the executive leadership of our organization. You will juggle a variety of tasks, including managing appointments, coordinating meetings, and handling communication, all while ensuring a seamless workflow in the dynamic and fast-paced environment. The role demands a high level of discretion, organizational prowess, and the ability to anticipate the needs of the owner efficiently. Your proactive nature, ability to multitask, and problem-solving skills will be crucial in supporting the owner in personal and professional capacities. This position promises a unique opportunity to work closely with leadership and make a substantial impact on both the owner’s and organization’s success. Join us if you are an organized, resourceful, and reliable professional committed to excellence.

Responsibilities

• Manage and organize the owner’s calendar, appointments, and meetings meticulously.
• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation.
• Draft, proofread, and handle correspondence on behalf of the owner efficiently.
• Conduct research and compile reports or presentations when necessary for the owner.
• Handle confidential information with discretion and ensure data security protocols are followed.
• Liaise with internal departments and external stakeholders on behalf of the owner accurately.
• Assist in personal matters for the owner, including managing household and family appointments.
• Organize and maintain filing systems both physically and electronically for easy access.
• Run errands and provide on-the-ground support during events or meetings outside the office.
• Anticipate the needs of the owner and prepare accordingly to avoid any disruptions.
• Facilitate communication by screening phone calls, emails, and messages effectively.
• Support the owner in strategic planning and follow up on tasks to completion.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or similar role required.
• Outstanding organizational and time management skills with impeccable attention to detail.
• Strong verbal and written communication skills to interact with various stakeholders.
• Discretion and confidentiality in handling sensitive information and documents.
• Capability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in using office software, such as MS Office Suite, and scheduling tools.
• Flexible availability to accommodate varying schedules, including occasional evenings.