Personal Assistant (225-929)

A Personal Assistant plays an essential role by providing comprehensive support to high-level executives or individuals, ensuring that their professional and personal lives run smoothly and efficiently. The ideal candidate will anticipate the needs of their employer and offer proactive solutions to daily tasks, ranging from managing schedules, handling communication, and organizing travel arrangements, to executing administrative duties. As a Personal Assistant, you must possess excellent organizational skills, maintain confidentiality, and execute tasks with discretion and a keen eye for detail. The role requires adaptability, discretion, and the ability to juggle multiple tasks simultaneously while maintaining a composed and professional demeanor. With the dynamic nature of this role, the ideal Personal Assistant should be resourceful, tech-savvy, and an effective communicator who can effortlessly handle high-pressure situations.

Responsibilities

• Manage and maintain the executive’s calendar, appointments, and meetings efficiently.
• Coordinate and manage travel arrangements including flights, accommodation, and transportation.
• Handle incoming and outgoing communications, including phone calls and emails professionally.
• Prepare and edit correspondence, reports, and presentations with attention to detail.
• Organize events, meetings, and conferences in collaboration with internal and external stakeholders.
• Conduct research required for reporting or decision-making and present findings clearly.
• Maintain and manage filing systems, ensuring documentation is accurate and up-to-date.
• Provide personal support such as running errands or assisting with personal tasks as needed.
• Act as a liaison between the executive and other departments or external contacts.
• Manage special projects as assigned and ensure they are delivered on time and within budget.
• Monitor and schedule regular maintenance for any office equipment and requisition supplies.
• Implement and enforce company policies in all transactions and activities within scope of work.

Requirements

• Proven experience as a Personal Assistant or relevant administrative role.
• Excellent time management skills and ability to prioritize tasks effectively.
• Strong verbal and written communication skills for clear and concise interaction.
• High level of discretion and confidentiality when handling sensitive information.
• Proficient in using MS Office Suite, email, and calendar management tools.
• Well-organized and proactive, displaying initiative in task management and problem-solving.
• Ability to work under pressure while maintaining attention to detail and accuracy.