Personal Assistant (225-612)

As a Personal Assistant, you will play a pivotal role in ensuring smooth and efficient operations for the executive or individual you support. You will be responsible for managing schedules, handling correspondence, and executing a range of administrative tasks. This position requires a high level of discretion, organizational skills, and the ability to anticipate the needs of your employer. A successful candidate will be proactive, adaptable, and an excellent communicator, capable of handling a variety of complex tasks with ease. If you excel in a fast-paced environment and have a knack for problem-solving, this role offers the perfect opportunity to make a significant impact in a dynamic setting.

Responsibilities

• Manage and coordinate daily schedules to ensure mission-critical priorities are addressed.
• Organize meetings, including scheduling, sending reminders, and arranging catering when necessary.
• Draft, review, and send communications on behalf of the executive or individual.
• Handle confidential and sensitive information with the highest level of discretion.
• Prepare reports, presentations, and agendas to assist in decision-making processes.
• Oversee travel arrangements, including booking flights, accommodations, and creating detailed itineraries.
• Assist with personal errands and tasks to facilitate a work-life balance for the employer.
• Maintain a filing system for physical and digital documents and records.
• Coordinate with internal and external stakeholders to ensure seamless business operations.
• Monitor and respond to emails promptly and effectively, filtering correspondence as necessary.
• Conduct research and gather information to support ongoing projects and initiatives.
• Manage special projects, both administratively and operationally, from inception to completion.

Requirements

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 3 years' experience as a Personal Assistant or similar role.
• Excellent organizational and time management skills are essential.
• Strong verbal and written communication abilities are required.
• Proficiency in Microsoft Office Suite and ability to learn new software.
• Capacity to handle multiple tasks and prioritize effectively under pressure.
• Discretion and confidentiality are a must-have in handling sensitive information.