Personal Assistant 20N25

As a Personal Assistant at 20N25, you will play a crucial role in supporting executives and ensuring seamless day-to-day operations. Your organizational skills and attention to detail will be essential in managing schedules, coordinating meetings, handling communications, and facilitating project management tasks. Effective communication skills and the ability to handle sensitive information with care are key for success in this role. You will work directly with senior leadership to prioritize tasks and manage time effectively. This position requires a proactive and adaptable professional who can thrive in a fast-paced environment, meet strict deadlines, and excel in multitasking.

Responsibilities

• Manage and coordinate executive calendars, scheduling meetings efficiently and strategically.
• Handle communication, including emails and phone calls, with professionalism and confidentiality.
• Organize and maintain files, ensuring easy access and retrieval of important documents.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Assist in preparing agendas, meeting briefs, and taking detailed minutes during meetings.
• Facilitate project management by tracking progress and coordinating with relevant stakeholders.
• Prepare reports, presentations, and correspondence with accuracy and timeliness.
• Handle personal errands and tasks as requested by executives, maintaining discretion.
• Liaise with clients, partners, and colleagues to ensure smooth communication and collaboration.
• Monitor and manage budgets for projects and daily expenditures with attention to detail.
• Support on ad-hoc projects and tasks that require quick and efficient completion.
• Keep informed about trends in personal assistant roles to continuously improve operations.

Requirements

• Proven experience as a Personal Assistant or in a relevant administrative role.
• Exceptional organizational skills with strong attention to detail in all tasks.
• Excellent written and verbal communication skills are essential for interaction.
• Ability to maintain a high level of discretion in handling sensitive information.
• Proficiency in MS Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong problem-solving abilities and the capacity to work independently under pressure.
• Flexibility and adaptability to handle changing priorities and manage time effectively.