Payroll Specialist / Payroll Manager 27M26

We are seeking a meticulous and detail-oriented Payroll Specialist / Payroll Manager to join our finance team. The ideal candidate will be responsible for overseeing and managing payroll processes to ensure timely and accurate compensation for employees. This role demands a strong understanding of federal, state, and local tax regulations, as well as hands-on experience with payroll software. The Payroll Specialist / Payroll Manager will collaborate closely with HR and finance departments to address payroll discrepancies and answer employee payroll inquiries. The perfect candidate will possess excellent organizational and problem-solving skills, coupled with the ability to work in a dynamic and fast-paced environment. This position offers an exciting opportunity to influence payroll operations and contribute to the strategic financial health of our organization.

Responsibilities

• Oversee the end-to-end payroll process for all company employees.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws.
• Verify and process payroll data accurately on a timely basis.
• Resolve payroll discrepancies and address employee payroll inquiries promptly.
• Maintain and update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles.
• Coordinate with HR and Finance departments to ensure consistency and accuracy in payroll processing.
• Prepare and distribute annual IRS W-2 forms for employees and relevant quarterly reports.
• Recommend improvements to current payroll processes to increase efficiency and effectiveness.
• Ensure confidentiality of payroll information by developing a secure payroll system.
• Stay updated on changes to payroll laws at the federal, state, and local levels.
• Implement new payroll procedures and policies as needed to meet business requirements.
• Manage payroll-related documentation and reporting, ensuring regulatory compliance.

Requirements

• Bachelor’s degree in Accounting, Human Resources, or a related field.
• At least 5 years of experience in a payroll supervisory or managerial role.
• In-depth knowledge of payroll processes, systems, and best practices.
• Proficiency in payroll software such as ADP, Paychex, or SAP is preferred.
• Strong understanding of federal, state, and local payroll regulations.
• Excellent attention to detail with strong analytical and problem-solving skills.
• Ability to communicate effectively with employees at all organizational levels.
• Organizational skills to manage a high volume of payroll transactions efficiently.