Payroll Specialist / Payroll Manager (225-1012)

The Payroll Specialist / Payroll Manager plays a pivotal role in managing the entire payroll process of an organization, ensuring that employees are paid correctly and on time, while also staying compliant with federal, state, and local regulations. This role is responsible for handling employee compensation data, benefit deductions, and payroll taxes. It requires someone with great attention to detail, a strong understanding of payroll systems, and excellent problem-solving skills. The Payroll Specialist / Payroll Manager must ensure accuracy in pay calculations, maintain payroll records, and provide excellent service to both employees and management. The role involves coordinating with HR and finance departments, and addressing any payroll-related issues or discrepancies efficiently.

Responsibilities

• Process the organization's payroll timely and accurately every payroll period.
• Verify employee timesheets and attendance records for discrepancies before processing.
• Ensure compliance with company policies and federal/state payroll regulations.
• Manage and reconcile payroll accounts to ensure alignment with financial records.
• Prepare and distribute employee paychecks and deposit notifications.
• Handle employee inquiries and resolve payroll issues promptly and professionally.
• Maintain and update payroll system with employee information and pay changes.
• Collaborate with HR to ensure accurate benefit deductions and leave tracking.
• Prepare and submit payroll-related reports for management and auditors.
• Coordinate with finance department to manage tax withholdings and reports.
• Ensure necessary payroll adjustments and corrections are made promptly.
• Keep up-to-date with payroll regulations and implement necessary changes in procedures.

Requirements

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field.
• Proven experience as a Payroll Specialist or Payroll Manager in a similar role.
• Strong understanding of payroll processes, laws, and regulations.
• Proficient in using payroll software and Microsoft Office applications.
• Excellent attention to detail and problem-solving skills are essential.
• Strong communication and interpersonal skills for dealing with employees and managers.
• Ability to handle confidential information with integrity and professionalism.