Payroll Specialist 26F26

A Payroll Specialist is a crucial member of an organization's human resources and finance department. They are responsible for ensuring that employees are paid accurately and on time, and for maintaining compliance with all federal and state payroll regulations. This role requires attention to detail, an understanding of payroll systems, and the ability to efficiently manage multiple tasks. The Payroll Specialist will work closely with other HR professionals, accountants, and management to streamline payroll processes and resolve any payroll-related issues. They will also be tasked with maintaining and auditing payroll databases, preparing reports, and assisting with the implementation of new payroll systems. A high degree of confidentiality and integrity is essential in handling sensitive employee information.

Responsibilities

• Process bi-weekly, semi-monthly, or monthly payroll for all employees accurately.
• Maintain employee payroll records, ensuring all data is current and accurate.
• Coordinate with HR and finance departments to ensure seamless payroll operations.
• Resolve any payroll discrepancies and answer employee payroll queries promptly.
• Ensure compliance with all federal, state, and local payroll tax regulations.
• Prepare and distribute annual W-2 forms and handle adjustments as needed.
• Stay updated on changes in payroll regulations and implement necessary updates.
• Assist in the implementation and testing of new payroll systems and software.
• Document and update payroll procedures and policies regularly for clarity.
• Provide training and support to staff on payroll software usage and processes.
• Reconcile payroll accounts and prepare detailed payroll reports for management.
• Assist with other accounting and HR duties as required by the organization.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• At least two years of experience working in payroll processing and administration.
• Strong understanding of payroll and tax regulations and compliance standards.
• Proficiency in using payroll software and Microsoft Office Suite is essential.
• Excellent organizational and time management skills for efficient multitasking.
• High level of accuracy and attention to detail in all payroll duties.
• Strong communication skills to liaise effectively with all levels of staff.