Payroll Specialist (225-831)

A Payroll Specialist is an essential role within the human resources and finance departments, responsible for the meticulous preparation, distribution, and reporting of payroll for an organization. This position requires an individual with thorough knowledge of payroll processes, legal regulations, and the ability to manage confidentiality with sensitivity. As a key player in ensuring employees are paid accurately and on time, a Payroll Specialist helps maintain employee satisfaction and mitigate compliance risks for the organization. Often serving as the point of contact for payroll inquiries, the Payroll Specialist must be detail-oriented and possess excellent communication skills to effectively respond to and resolve payroll issues.

Responsibilities

• Process payroll for company employees on a regular schedule, ensuring accuracy and compliance.
• Review and verify employee timesheets and attendance records for calculating wages.
• Calculate bonuses, commissions, and overtime payments as per company policies and legal standards.
• Coordinate with the finance department to verify monthly payroll costs and resolve discrepancies.
• Maintain and update employee payroll records to ensure accuracy and confidentiality.
• Conduct payroll audits periodically to ensure compliance with legal standards and company policies.
• Respond to employee inquiries related to payroll matters with clear and precise information.
• Prepare and submit payroll reports to management and government agencies as required.
• Collaborate with HR to align payroll with employee benefit plans and deductions.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws.
• Assist in resolving payroll discrepancies and process special payments when necessary.
• Stay informed about industry trends and regulations affecting payroll processes.

Requirements

• Bachelor’s degree in accounting, finance, human resources, or a related field preferred.
• Minimum of 2-3 years experience in a payroll or related accounting role required.
• Proficiency in payroll software such as ADP, QuickBooks, or other relevant systems.
• Strong understanding of payroll principles, tax regulations, and compliance standards.
• Excellent organizational skills with a strong attention to detail and accuracy.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong analytical and problem-solving skills to address payroll discrepancies effectively.
• Effective communication skills to liaise with various departments and resolve issues.
• Capability to work independently and handle multiple tasks under tight deadlines.