PA To Managing Partner

About Addmind

Addmind is a privately owned hospitality group with a distinctive and growing international portfolio of restaurants, bars and lounges, beach clubs, nightlife and hotels. As the leading food and beverage management and concept creation company in the Middle East, Addmind has proven, as a business, to be amongst the most entrepreneurial and risk-taking in the industry. The story of Addmind began with the opening of CEO Tony Habre’s first bar in Beirut in 2001, and the company has grown exponentially ever since. Nearly twenty years later Addmind continues to thrive under the leadership of Tony. His passion and determination to push boundaries has ensured Addmind’s position as a pioneer within the Middle Eastern hospitality industry. With his direction, the company has expanded to over 22 brands to date with a portfolio of venues spanning MENA and growing internationally. As Addmind has grown, it has retained its empire-building drive, continually seeking undiscovered innovations that keep it one step ahead of the curve. Addmind's venues span across the MENA region with venues soon to be opening across borders. Our portfolio includes: Be Beach, White, Bazaar, Yamas, Raspoutine Dubai, Ushuaia Dubai Harbour Experience, Leña and Smoked Room.

We are seeking a highly organized and detail-oriented Personal Assistant to support our Partner in a fast-paced hospitality and entertainment environment. The ideal candidate will play a key role in managing executive scheduling, coordinating artist and VIP logistics, and supporting operations across nightlife, events, and business projects. This position requires strong organizational skills, discretion with sensitive information, and the ability to manage multiple priorities under pressure.

Key Responsibilities

Executive & Personal Assistance

• Manage the Partner's calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare reports, presentations, meeting agendas, and other business documents.
• Coordinate personal and business-related errands as required.
• Maintain confidential records and handle sensitive information with discretion.
• Organize meetings, take minutes, and follow up on action items.
• Liaise with internal departments and external stakeholders on behalf of the Partner.
  
  

• Coordinate directly with artists, DJs, booking agents, tour managers, and management teams before, during, and after events.
• Ensure all artist riders are received, reviewed, and fulfilled in collaboration with relevant departments.
• Arrange flights, hotel accommodations, airport transfers, local transportation, and itineraries.
• Prepare detailed artist schedules and distribute them to relevant operational teams.
• Coordinate backstage requirements, dressing rooms, hospitality, and VIP requests.
• Serve as the main point of contact for artists and their teams while they are on-site.
• Resolve last-minute logistical issues efficiently and professionally.
• Ensure contractual obligations relating to artist logistics are executed correctly.
  
  

• Assist with planning and coordination of nightclub events.
• Work closely with Operations, Marketing, Security, VIP, Finance, and Production teams.
• Monitor event timelines and ensure all logistical elements are completed on schedule.
• Coordinate guest lists and VIP requests when required.
• Assist with post-event reporting and reconciliation of artist-related expenses.
  
  

• Maintain accurate filing systems and records.
• Process invoices, expense claims, and purchase requests.
• Track payments related to artist logistics where applicable.
• Support various business projects as assigned by the Partner.
  
  

• Bachelor's degree preferred.
• Minimum 3 years' experience as an Executive or Personal Assistant, preferably within hospitality, nightlife, entertainment, or events.
• Previous experience coordinating artists or VIP guests is highly desirable.
• Excellent verbal and written communication skills in English (additional languages are an advantage).
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with scheduling and travel management.
  
  

• Outstanding organizational and multitasking abilities.
• Ability to thrive under pressure and manage multiple priorities simultaneously.
• Strong problem-solving and decision-making skills.
• Professional, polished, and confident communication style.
• High level of discretion and confidentiality.
• Flexibility to work evenings, weekends, and public holidays as required by event schedules.
• Strong attention to detail.
• Ability to build positive relationships with artists, agents, suppliers, and internal teams.
• Proactive, resourceful, and solutions-oriented mindset.
  
  

• Fast-paced nightlife and entertainment environment.
• Availability outside standard office hours during events and artist performances.
• Frequent interaction with international artists, management teams, VIP guests, and senior executives.