PA Team Leader

POSITION

PA Team Leader | VVIP Private Estate

LOCATION

United Arab Emirates The Client will arrange work visa and relocation if not local.

PURPOSE OF THE POSITION

The PA Team Leader will act as the central coordinator and trusted gatekeeper for a female Principal, managing the flow of information, tasks, and priorities between a team of 10 Personal Assistants/Heads of Departments and the Principal. This role requires discretion, precision, and leadership to ensure seamless operations within the main residence and the wider personal office.

QUALIFICATIONS / SKILLS

• Fluent English, both written and spoken (perfect proficiency required).
• Exceptional organizational, communication, and leadership skills.
• Advanced IT literacy, including MS Office and scheduling platforms.
• Strong ability to filter, prioritize, and communicate information at the highest level.
• Highly discreet, trustworthy, and professional in handling sensitive information.
• Confident in managing multiple priorities in a fast-paced, dynamic environment.

EXPERIENCE

• Minimum 10 years of experience as a Personal Assistant or Executive Assistant combined, with at least 3 years in a leadership role managing other PAs or senior administrative staff.
• Prior experience in private service, ideally supporting UHNW families, is highly regarded.
• Background in luxury hospitality or 5-star environments will be considered a strong asset.
• Proven experience in coordinating complex diaries, correspondence, travel, and event management.

ROLES AND RESPONSIBILITIES

• Serve as the primary point of contact between the Principal and the team of PAs/department heads.
• Filter, prioritize, and communicate information, ensuring only the most relevant matters reach the Principal.
• Oversee the smooth running of the Principals schedule, diary management, correspondence, and travel plans.
• Manage and mentor a team of 10 PAs/department heads, ensuring performance standards and efficiency.
• Draft, review, and edit correspondence, reports, and documents to the highest standard.
• Coordinate cross-departmental communications to ensure aligned objectives and timely execution.
• Ensure confidentiality, professionalism, and cultural sensitivity at all times.
• Anticipate the Principals needs, presenting solutions proactively.
• Liaise with external stakeholders, VIPs, and official representatives as required.

CANDIDATE PROFILE

• European or British passport (for ease of travel), with a polished and professional appearance.
• Background in private service, or luxury environments highly desirable.
• Calm under pressure, adaptable, and highly resourceful.
• Loyal, discreet, and committed to long-term service.

SALARY & BENEFITS

• Competitive salary package, commensurate with experience.
• Accommodation provided.
• Work visa sponsorship and relocation support.
• Medical insurance.
• Annual leave and flights allowance.
• Opportunity to work in a prestigious and culturally enriching environment.