Operations Manager German-Speaking

Role and Responsibilities

Your duties will be divided between Tribeca Real Estate and Adler and Partners, and will

include (but are not limited to) the following:

Tribeca Real Estate

• Prepare Form A, B, and F on the Dubai Brokers App

• Apply for Trakheesi permits for listed properties

• Assist in drafting Agent-to-Agent agreements

• Manage listing approvals, deletions, lead segmentation, and CRM updates on

PropertyFinder

• Track all listing activity including live dates, changes, and closures

• Obtain all required signatures and documentation for compliance

• Update and maintain CRM records with referral and portal leads

• Analyze portal performance and optimize listings accordingly

• Prepare investor market reports when required

• Maintain organized documentation (hard and soft copies) of listings and

contracts for KYC and AML purposes

• Ensure quality checks as per portal guidelines and optimize portal credit usage

• Validate developer agreements and registration

• Assist the Managing Director with client meetings, calendar management, and

viewings

• Attend developer briefings to stay up to date on market trends

• Prepare emails in both English and German for the Managing Director

• Coordinate client KYC documentation and registration processes for off-plan

purchases

• Follow up with developers on documentation and issuance of SPA’s when

required

• Use our CRM Monday.com for task and data management

Adler and Partners

• Coordinate sales and back-office operations

• Provide administrative support to the sales team and management

• Manage schedules, arrange meetings, and handle client inquiries

• Prepare accurate quotes, proposals, and reports

• Maintain sales documents and customer data on Google Drive

• Use CRM tools to track activities and maintain records

• Liaise with marketing, accounting, concierge, and procurement departments

• Monitor inventory and support procurement coordination

• Assist in the implementation of internal policies and create SOP procedures

• Support basic HR tasks when needed

• Contribute to online presence by supporting in videos and content translations

• Handle onboarding processes and client follow-ups

• Coordinate government-related appointments (e.g., medicals, biometrics)

• Assist clients with business setup and licensing processes

• Understand the different visa options & company structures in the UAE

• Monitor and arrange existing client visa and license renewals

• Send bilingual communication to clients (English and German)