Operations Executive

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

We are seeking a detail-oriented and proactive Operations Executive to support our global government services team in executing and coordinating port operations. The ideal candidate will bring a structured mindset, strong analytical skills, and the ability to thrive in a dynamic, fast-paced maritime environment.

Contract: Permanent

Location: Dubai, UAE (Onsite)

Please submit your application and CV in English.

Key Responsibilities:

• Plan, schedule and oversee daily offshore boat launches and recovery operations, ensuring efficient use of vessels and resources.
• Coordinate with vessel masters, crew, shore-based teams and external stakeholders to ensure safe and efficient operations.
• Oversee offshore fleet management, including vessel readiness, performance monitoring, maintenance and resource allocation.
• Manage crewing requirements, ensuring adequate staffing, competency standards and compliance with relevant regulations.
• Coordinate crew travel and logistics, including flights, visas, accommodation, vessel supplies, transportation and port formalities.
• Supervise operational staff, conduct safety briefings and checks, and ensure compliance with company policies, maritime regulations and environmental standards.
• Respond to operational challenges, including adverse weather and equipment failures, implementing contingency plans to minimise disruption.
• Support operational budgeting, cost estimates and expense tracking to ensure cost-effective service delivery.
• Maintain accurate operational and compliance records, preparing regular management reports on performance, incidents and key issues.
• Support audits, inspections and investigations, identifying opportunities to improve operational safety, efficiency and overall performance.Note: This role is related to marine and maritime operations (launch boats / offshore vessel support) and is not associated with shipping/logistics or freight forwarding.
  
  

Candidate Requirements:

• Minimum 1 year of experience in vessel management, operations or crewing within an offshore fleet.
• Previous experience in vessel operations or ship management is strongly preferred.
• Good understanding of vessel port-call requirements, husbandry services, and marine operations.
• Knowledge of UAE visa procedures and local port regulations under the Federal Transport Authority (FTA) is preferred.
• Strong coordination skills with the ability to manage multiple parties simultaneously, including vessel, client, agent, suppliers, and internal teams.
• Strong English communication skills, both written and verbal.
• Proficient in Excel and Microsoft Office applications.
• Strong follow-up skills, attention to detail, responsiveness, ability to coordinate across different time zones, and capability to work independently under pressure.
  
  

You will receive:

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

• Life assurance
• Healthcare
• Competitive salary
• Career development and progression opportunities
• Values Award celebration events
• Team building days
  
  

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry.

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

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