Office Support Associate

Purpose

* Performing various duties and assisting various departments by providing clerical support as requested.


Key Accountabilities

* Maintain a professional attitude of support and assistance to anyone in the company at all times
* Pro-actively support other Office Support colleagues in other floors when required
* Ensure cleanliness of the conference / training rooms and prepare the rooms before meetings/trainings
* Manage all aspects of the pantries including cleaning, organizing, maintaining equipment and electronics
* Maintaining pantry supplies, anticipating requirements, verifying receipts, stocking delivered items
* Serve coffee/tea to Senior Management, guests and colleagues in a courteous and professional manner. Provide similar service during meetings
* Assist receptionists and administrative assistants in performing other support tasks. Ensure coverage at the reception as and when needed
* Prepare a checklist and regularly monitor and maintain cleanliness of the office area and washrooms, in coordination with the cleaning company
* Perform out of office tasks as and when requested (post office, banks, government and principal offices)
* Filing, laminating, binding, printing, copying, scanning, shredding, collecting and distributing documents
* Coordinate the repair and maintenance of office equipment
* Collect, sort and distribute couriers, parcels, and post mail
* Ensure Senior Management Offices are tidy and properly arranged

Functional & Technical skills
* Microsoft Office Suite - Basic Word, Excel, PowerPoint & Outlook
* English - Good verbal and written communication
* Arabic - Not applicable
* Understanding of hygiene, grooming and health and safety standards
* Computer literacy

Job knowledge and requirements
Essential
* Ability to communicate clearly (written and verbal) to interact with cleaning staff, technicians, customers and colleagues
* Basic computer knowledge

Preference
* Familiarity with hospitality industry standards is desirable


Qualifications And Experience

Qualifications & Experience
Role Requirement
Formal Qualifications
* High School Graduate
* Experience in the function
* 1-2 years of relevant experience (preferably from hospitality or food and beverage industry)


Job Knowledge
* Ability to communicate clearly
* Understanding of hygiene, grooming and hospitality principles
* Use of Office Equipment
* Basic computer knowledge