Office Manager

About the Role

We are looking for a highly organized and proactive Administrative Assistant / Office Manager to ensure smooth daily operations in our Dubai office. This role combines general administrative responsibilities with hands-on office management. You will be the go-to person for maintaining a well-functioning workspace, supporting employees, coordinating with suppliers, and assisting the People & Culture team with operational tasks.

Key Responsibilities

Office & Facilities Management

• Oversee day‑to‑day office operations to ensure a smooth, organized, and efficient working environment.
• Manage office supplies and consumables and ensure timely replenishment.
• Coordinate with vendors, maintenance teams, and other service providers to maintain a functional and well‑presented office.
• Monitor and support facility needs, including consumables.
• Support operational workflows and help streamline administrative processes.
  
  

• Welcome visitors, receive deliveries, and handle incoming calls in a professional and courteous manner.
• Maintain office and meeting rooms and assist with office‑related requests from employees.
• Provide general administrative support, including preparing documents, presentations, reports, and spreadsheets.
• Coordinate travel arrangements such as hotel reservations and flight bookings.
  
  

• Assist in organizing internal office events, meetings, and team‑building activities.
• Help with internal event‑related logistics as needed.
  
  

• Assist with basic marketing‑related activities, such as preparing materials, coordinating with suppliers, and supporting branding or promotional initiatives.
  
  

• Bachelors degree in Business Administration
• Minimum of 3 years’ experience in an administrative capacity, such as Office Manager or Team Assistant, ideally within a professional services environment.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Excellent organizational skills with attention to detail.
• Strong communication and interpersonal skills; positive mindset and service oriented.
• Ability to work fully on-site in our Dubai office (no remote or hybrid options).
• Proactive, reliable, and able to work independently.
• Fluent in English Language, Arabic Language is a plus.