Office Manager Dubai

Apply here: https://aioo-tech.jobs.personio.com/job/2574246#apply

About Us

AiOO is a fast-growing AI advertising technology company developing digital platforms and infrastructure that connect media, data, and technology.

Our mission is to build scalable products that enable intelligent content distribution, stronger audience engagement, and data-driven media ecosystems.

By combining advanced technology with media infrastructure, AiOO enables brands, publishers, and platforms to unlock new value from audience data and media assets.

Role Overview

We are seeking a proactive, highly organized, and execution-driven Office Manager to oversee daily operations and ensure the smooth functioning of our global team environment.

This role sits at the intersection of administration, employee experience, vendor coordination, and operational efficiency. The ideal candidate combines strong organizational skills with a hands-on approach, and thrives in fast-paced, dynamic startup environments where structure is still being built.

Key Responsibilities

Operations & Systems Management

• Support and streamline day-to-day operational processes
• Own and optimize internal documentation and workflows
• Manage and maintain internal platforms such as Notion, Asana, Monday.com, Workday, or similar systems
• Coordinate general office logistics as required, depending on business needs
  
  

• Coordinate corporate travel arrangements including flights, accommodation, visa requirements, and itineraries
• Support internal events, team gatherings, and external activations
• Coordinate vendors, venues, and logistics for company events
  
  

• Provide operational and administrative support to the HR Manager
• Support onboarding processes, including documentation, system setup, and visa processing through relevant UAE platforms
• Provide day-to-day administrative support to employees
• Contribute to employee engagement initiatives
  
  

• Provide structured administrative support to leadership
• Track action items and follow-ups across departments
  
  

• 3-5 years of experience in office management, operations, or administrative roles
• Experience in startup or high-growth environments is strongly preferred
• Experience managing office operations in Dubai/UAE is a strong advantage
• Exposure to supporting international or distributed teams is a plus
  
  

• Strong organizational and operational management skills
• Experience managing vendors, office facilities, and administrative processes
• Ability to build and improve systems, processes, and workflows
• Strong communication and coordination skills across teams
• High attention to detail with a structured, problem-solving mindset
• Proficiency in Google Workspace, Microsoft Office, and operational tools
  
  

• Highly proactive and hands-on with strong ownership
• Comfortable in fast-paced, evolving startup environments
• Strong problem-solving and decision-making abilities
• Ability to bring structure and clarity to ambiguous situations
• Reliable, discreet, and professional with sensitive information
  
  

• Opportunity to support and shape operations in a growing international technology company
• Direct collaboration with leadership and cross-functional teams
• Exposure to a global, multi-region work environment
• High-ownership role with the ability to improve processes and drive efficiency
• Work alongside fast, diligent, and high-performing individuals building technologies ahead of their time, in a dynamic and positive work environment
• Competitive compensation aligned with experience and growth opportunities
  
  

• Based in Dubai with an on-site work model