Office Girl

An Office Girl plays a crucial role in maintaining the smooth operation of an office. She is responsible for performing a variety of administrative and clerical tasks that ensure efficient workflow and effective communication within the organization. The role demands excellent organizational skills, attention to detail, and a proactive approach to managing daily tasks. An Office Girl typically handles several duties such as scheduling meetings, handling correspondence, and maintaining office files. Moreover, she acts as a point of contact for internal and external parties, thus representing the company’s image. An ideal candidate must be adaptable to a dynamic work environment and capable of multi-tasking to meet deadlines and support colleagues in their projects as needed.

Responsibilities

• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Manage incoming and outgoing correspondences including emails, phone calls, and letters.
• Maintain, update, and organize office files and records including sensitive information.
• Assist in the preparation, processing, and filing of reports, documents, and presentations.
• Monitor and maintain office supplies inventory and place orders as necessary.
• Provide general support to visitors and staff, ensuring a welcoming environment.
• Assist with office layout planning and office moves, coordinating with others as needed.
• Support the HR department with clerical tasks as requested, such as recruiting and onboarding processes.
• Ensure office equipment is properly maintained and in good working condition.
• Organize and manage events, both internal and external, including logistics and catering.
• Communicate effectively with internal departments and external contacts as required.
• Assist in budgeting and bookkeeping tasks, keeping accurate financial records.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Proven experience in an administrative or office role is preferred.
• Excellent written and verbal communication skills are essential.
• Proficient in using office software, including Word, Excel, and PowerPoint.
• Strong organizational and time-management skills with an eye for detail.
• Ability to multitask, manage priorities, and work under pressure to meet deadlines.
• Professional appearance and demeanor with a customer-focused attitude.