Office Coordinator

1- WHY ARTELIA?

Join Artelia, an international engineering, consulting and project management group delivering complex and sustainable projects across infrastructure, buildings, mobility, water and energy.

In the Middle East, you’ll join a multicultural and growing environment where you can take ownership and make a visible impact.

2- THE ROLE

A varied, hands-on role combining office operations, procurement, travel coordination and executive support. You will be a key coordination point for our teams, management, suppliers and service providers.

3- WHAT YOU'LL DO

Travel Coordination & Executive Support:

Coordinate up to 30 travel requests per month, including flights, hotels and related arrangements, while providing day-to-day administrative support to management.

Procurement & IFS:

Raise and manage approximately 70 purchase orders per year in IFS, issue POs to suppliers, process goods/service receipts and maintain accurate purchasing records.

IT Purchasing:

Coordinate IT purchase requests, POs and GRFs in collaboration with IT and Finance.

Office & Workplace: Manage office supplies, consumables, workplace purchases and recurring service agreements, including maintenance, cleaning and pest control.

Suppliers & Services:

Coordinate vendors, quotations, orders, invoices and agreement follow-up, supporting efficient and cost-conscious purchasing.

Driver & Logistics Coordination:

Manage driver schedules, transportation requirements, deliveries and other day-to-day operational needs.

Administration & Coordination: Maintain accurate records and act as a reliable coordination point across teams, suppliers and management.

Executive Assistance:

Provide administrative and coordination support to the Managing Director by managing schedules, communications, meetings, and travel arrangements.

4- WHAT YOU BRING

• 2 years’ experience min in office administration, procurement coordination, executive support, office operations or a similar role, ideally in an international environment.
• Bachelor’s degree or diploma in Business Administration, Management, Procurement, Office Administration or a related field.
• Experience with ERP/procurement systems; IFS experience is an advantage.
• Strong organisation, prioritisation and attention to detail, with good commercial awareness and confidence in dealing with suppliers.
• Proactive, service-oriented and discreet, with the ability to manage multiple requests and close actions reliably.
• Fluent English required
• Good command of Outlook, Word and Excel.