Office Coordinator (225-912)

An Office Coordinator is a vital part of any organization, responsible for ensuring that the office operations run smoothly and efficiently. This role demands a well-organized individual who is skilled in multitasking and capable of handling a multitude of administrative tasks. As the first point of contact for clients and employees, the Office Coordinator plays a crucial role in maintaining the professional image of the company. The ideal candidate will possess excellent communication skills, a keen sense of organization, and the ability to keep up with a fast-paced work environment. This position involves the coordination of office activities, managing data entry tasks, handling client inquiries, and supporting other administrative staff to maximize efficiency.

Responsibilities

• Manage and coordinate office operations and activities to ensure compliance with company policies.
• Serve as the initial contact for all visitors and manage incoming phone calls effectively.
• Maintain and update office records, databases, and systems for accuracy and completeness.
• Coordinate with suppliers and vendors to ensure timely delivery of office supplies and services.
• Assist in the preparation of office documents, reports, and presentations as required.
• Manage schedules, arrange meetings, and organize appointments with attention to detail.
• Support human resources with recruitment, onboarding, and employee record maintenance.
• Handle mail distribution and courier services, ensuring all are delivered on time.
• Monitor and maintain office equipment, arrange for routine servicing, and handle minor repairs.
• Organize company events, meetings, and training sessions, managing logistics efficiently.
• Ensure the office area is always clean, presentable, and stocked with necessary supplies.
• Assist with budget preparation and expense tracking for the office operations department.

Requirements

• Bachelor’s degree in business administration, management, or a related field preferred.
• Proven experience in an administrative or office coordinator role for 2+ years.
• Excellent verbal and written communication skills for effective interaction.
• Strong organizational and time management skills with attention to detail.
• Proficient in office software such as MS Office Suite and online scheduling tools.
• Ability to solve problems independently and handle a fast-paced work environment.
• Demonstrated ability to maintain confidentiality and exercise discretion.