Office Co-ordinator (225-911)

The Office Coordinator plays a crucial role in ensuring the smooth and efficient operation of the office environment. This role involves managing administrative tasks, supporting staff, and facilitating communication between departments. The Office Coordinator is often the first point of contact within the office and provides invaluable support to both visitors and employees. They must possess excellent organizational skills, a keen attention to detail, and the ability to multitask. The ideal candidate will be proactive, resourceful, and flexible, with a professional demeanor and strong communication abilities. This position is vital for maintaining an efficient, harmonious, and positive workplace atmosphere, contributing significantly to the overall productivity and morale.

Responsibilities

• Coordinate and manage daily administrative tasks to ensure smooth office operations.
• Greet visitors and direct them to the appropriate personnel or department.
• Assist in scheduling meetings, appointments, and conferences for staff members.
• Maintain office supplies inventory and order supplies as necessary to avoid shortages.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
• Ensure office equipment is well-maintained and liaise with vendors for repairs and services.
• Facilitate effective communication between various departments and external stakeholders.
• Develop and maintain filing systems for efficient document retrieval and storage.
• Support HR activities by assisting with onboarding and training of new staff members.
• Prepare and distribute reports, minutes of meetings, and newsletters to staff and management.
• Monitor and manage office budgets and ensure expenditures are within allocated limits.
• Organize company events, meetings, and team-building activities as required.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• Minimum of two years’ experience in a similar administrative or coordination role.
• Excellent written and verbal communication skills for effective interaction.
• Strong organizational skills with an ability to prioritize tasks efficiently.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to work independently and as part of a team, demonstrating flexibility.
• High attention to detail and problem-solving skills are essential for success.