Office Assistant

Build a career where values meet worldwide opportunity.

Job Description: Office Assistant

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Office Assistant to join our amazing culture. As the Office Assistant, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Office Assistant.

Who We Are

With 20 years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

Job Title

Office Assistant

Reporting Line

Reports to: Administration Manager

Department / Business Unit

Administration

Work Location:

MEA

Job Purpose

Maintain cleanliness and orderliness of the office; provides support to others in the office; picking up and delivering items; serving guests and office staff.

What you’ll do with “Our Training and Your Experience”

• Clean all offices and meeting rooms: floors, desks, shelves, glass doors, windows (from inside) and surface of office equipment.
• Clean all common areas and storages: reception area, corridors, upon request server room and cypher room
• Ensure the availability of all kitchen and toilet supplies at all times (i.e. soap, air freshener, tissue, coffee, tea, sugar, etc.)
• Service includes preparing tea and coffee and serving those as required, clearing and collecting used cups and washing those, keeping kitchens clean and in order, and other related duties as required by the management.
• Change printer cartridges.
• Ensure constant availability of accessories such as toilet paper and hand washing soap. The Office will provide toilet papers, hand washing soaps and hand towels.
• Empty all wastepaper bins and shredder trays to the designated places.
• Ensure that furniture in offices, meeting rooms and reception area is arranged in the required manner at all times.
• Assist in setting up meeting rooms, preparing cups, glasses and plates, water, tea and coffee.
  
  

The detailed description of tasks and the frequency of their performance are as indicated below:

Daily Tasks

• To provide tea services.
• To carry out the following general cleaning services:
• Dusting of desks, chairs, telephones, shelves, photocopiers etc. in offices and meeting rooms.
• Emptying of all wastepaper bins and shredder trays.
• Ensuring adequate supply of toilet accessories such as toilet papers, hand washing cream, hand towels etc. in all washrooms throughout the day.
• Wipe clean desks, partitions, glass doors and all tabletops.
• Reporting of any malfunctioning equipment or items in areas of operation: doors, handles, locks, taps, cisterns, lights, switch, etc.
• Removing finger marks from surfaces such as walls, shelves, and light switches.
  
  

Every Monday and Saturday – Vacuum-cleaning carpeted areas.

Monthly Tasks (on the 1st week of each month)

• Vacuum-cleaning all office chairs with fabric upholstery.
• Dust and wipe clean the ventilation vents.
• Dust and wipe clean the light fittings in the ceilings.
• Wipe clean internal window glass.
• Dust and wipe clean tops of high furniture, filing cabinets and glass louvers above doors.
  
  

Other Tasks

• Cleaning/ wet shampooing of upholstered chairs once a year and if needed more often (individual chairs)
  
  

What You’ll Need

Primary school as minimum.

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Requirements

WORK EXPERIENCE

Specific Skills

Minimum 1 year of experience in a similar role

Candidate should have good communication skills.

Should be presentable Organized, clean and neat Convergint is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

Convergint is an Equal Opportunity Employer.

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