Office Assistant – Facilities (225-925)

An Office Assistant in Facilities plays a crucial role in maintaining the efficiency and productivity of an office environment. This position requires an individual who can handle a variety of administrative tasks while supporting the facilities management team. The Office Assistant will manage communications, coordinate office activities, and contribute to the overall operations of the office. They will be responsible for ensuring that all office facilities are well maintained and functional, assisting with scheduling and planning, and providing general support to staff and visitors. This role demands excellent organizational skills, the ability to multitask, and a proactive approach to problem-solving. The ideal candidate will be an excellent communicator with a strong ability to work independently and as part of a team.

Responsibilities

• Manage and distribute incoming and outgoing correspondence within the office.
• Organize and maintain the cleanliness and orderliness of office spaces.
• Assist in planning and executing office-related events and meetings.
• Perform regular checks on office supplies and restock as necessary.
• Coordinate travel arrangements and schedule meetings for team members.
• Serve as the primary contact for maintenance and repair requests.
• Maintain and update records of office expenses and budgets.
• Support facilities management with ad-hoc tasks and special projects.
• Assist with onboarding new employees and handling visitor inquiries.
• Ensure compliance with office safety protocols and procedures.
• Submit regular reports on office activities to management.
• Develop and implement systems to improve workflow and office efficiency.

Requirements

• High school diploma or equivalent; associates degree preferred.
• Previous experience in office administration or facilities management is beneficial.
• Proficiency in Microsoft Office Suite and other relevant software programs.
• Strong organizational skills and keen attention to detail required.
• Excellent verbal and written communication skills are essential.
• Ability to manage multiple tasks and prioritize effectively.
• Strong problem-solving skills and a proactive work ethic.
• Ability to work independently and collaborate within a team setting.