Office Assistant – Facilities 12F25

The Office Assistant – Facilities 12F25 is an essential role within our rapidly growing organization. This position is responsible for providing key support to the facilities department, ensuring operational efficiency and excellence in daily administrative tasks. The individual in this role will assist in the coordination and implementation of office procedures, manage correspondence, organize events, and facilitate communication within the facilities team. A successful candidate will possess excellent organizational skills, a keen attention to detail, and the ability to multitask effectively in a fast-paced environment. The candidate must also demonstrate a proactive approach to problem-solving and have strong communication skills to liaise between various departments and stakeholders. As an Office Assistant – Facilities, you will be integral to maintaining a productive and well-organized working environment.

Responsibilities

• Support the facilities management team with daily administrative tasks and office operations.
• Coordinate and schedule meetings, appointments, and manage team calendars efficiently.
• Assist in organizing company events, meetings, and team-building activities.
• Handle incoming and outgoing correspondence including emails, phone calls, and mail.
• Maintain and manage office supplies inventory, placing orders when necessary.
• Ensure a clean, safe, and organized office environment for all employees.
• Assist in the coordination of office moves and setting up new workspaces.
• Support emergency preparedness and active response planning within the office.
• Assist with monitoring and managing office resource usage and expenses.
• Prepare and distribute communications and reports as directed by facilities management.
• Serve as a point of contact for facility-related issues and liaise with external vendors.
• Maintain and update office records, databases, and filing systems accurately.

Requirements

• A high school diploma or equivalent is required for this position.
• Previous experience in office administration or facilities management preferred.
• Excellent organizational and multitasking skills with close attention to detail.
• Strong communication skills, both written and verbal, are essential.
• Proficiency with office software, including MS Office Suite and email management tools.
• Ability to handle confidential information with discretion and professionalism.
• Demonstrated ability to work independently and as part of a team effectively.