Office Assistant (225-921)

We are seeking a diligent and organized Office Assistant to join our dynamic team. This vital role is designed to support the daily operations within the office, ensuring that our environment runs smoothly and efficiently. The ideal candidate will be adept at handling multiple tasks, from managing office communications and operations to providing administrative support to various departments. As an Office Assistant, you will be a key part of the team, contributing to our overall productivity and efficiency. With a keen eye for detail and excellent organizational skills, you will help maintain a pleasant work atmosphere and make the lives of your coworkers easier and more efficient daily.

Responsibilities

• Answer and direct phone calls with professionalism and efficiency.
• Maintain digital and physical filing systems for easy retrieval of information.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, memos, and forms as needed.
• Organize and maintain office common areas, ensuring cleanliness and order.
• Assist with the organization of office events and other activities.
• Provide administrative support to management and other staff members.
• Order and manage office supplies to ensure adequate inventory levels.
• Conduct data entry and ensure accuracy of company records.
• Greet visitors and direct them to the appropriate personnel or department.
• Coordinate with IT department on all office equipment issues.
• Handle confidential information with discretion and professionalism.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Proven experience as an office assistant or in a relevant role.
• Excellent organizational and time management skills are required.
• Strong communication skills, both written and verbal, are essential.
• Proficiency in MS Office Suite, including Word, Excel, and Outlook.
• Ability to multitask and prioritize tasks effectively under pressure.
• Reliable with a professional presentation and demeanor at all times.