Office Assistant 17N25

We are seeking a highly organized and efficient Office Assistant to join our dynamic team at [Company Name]. As an Office Assistant, you will play an integral role in supporting the daily operations of our office. Your exceptional clerical skills and a positive attitude will be essential in ensuring the smooth and efficient functioning of our workplace. This role demands a proactive approach to a variety of administrative tasks and the ability to manage several tasks simultaneously. Your excellent communication and organizational skills will be crucial in providing top-notch support to our staff and clients alike. If you are detail-oriented, resourceful, and eager to contribute to a thriving work environment, we encourage you to apply.

Responsibilities

• Manage incoming and outgoing correspondence including emails, phone calls, and paper mail.
• Maintain and organize office filing systems for efficient retrieval of documents.
• Assist in scheduling meetings and appointments, coordinating meeting rooms and preparing necessary materials.
• Provide administrative support to staff and management as needed, ensuring smooth office operations.
• Order and maintain office supplies inventory, ensuring all supplies are well-stocked and accounted for.
• Prepare and distribute internal communications, such as memos and newsletters, to keep staff informed.
• Coordinate travel arrangements and itineraries for staff meetings, trainings, and conferences.
• Support the organization of office events, including staff meetings and celebrations, ensuring details are covered.
• Handle data entry tasks accurately, maintaining careful attention to detail and confidentiality.
• Assist with basic bookkeeping duties such as processing invoices and managing expense reports.
• Reception duties including greeting visitors and ensuring they are directed appropriately.
• Monitor and manage office equipment service requests to ensure all devices function optimally.

Requirements

• Proven experience as an Office Assistant, Receptionist, or relevant administrative role.
• Excellent organizational and time-management skills to handle diverse assignments.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) applications.
• Strong written and verbal communication skills for smooth interpersonal relations.
• Ability to multitask and prioritize tasks efficiently to meet tight deadlines.
• Familiarity with basic bookkeeping and office management procedures.
• High school diploma; additional qualifications as an Administrative Assistant or Secretary are a plus.