Office Assistant 11J25

As an Office Assistant, you'll be a vital part of ensuring smooth and efficient operations within our company. Your role is multifaceted and includes managing administrative tasks, maintaining records, and providing general support to ensure an organized work environment. You will interact with various departments, handle correspondence, and assist in the coordination of meetings and events. Your ability to multitask and communicate effectively will aid in the seamless execution of office functions. This role demands a proactive individual with strong organizational skills who can assist in elevating workplace productivity and streamlining processes. Join us to contribute your skills to a dynamic and supportive work environment!

Responsibilities

• Manage and organize the scheduling and calendar of senior office staff.
• Answer and direct phone calls, taking messages as necessary.
• Maintain and update company databases and office filing systems.
• Order and manage office supplies and handle supply inventory.
• Assist in preparing and editing correspondence, communications, and other documents.
• Support the preparation and coordination of meetings and conferences.
• Provide support in processing invoices and office-related billing activities.
• Handle incoming and outgoing mail, packages, and courier services efficiently.
• Provide hospitality services such as arranging refreshments for meetings.
• Assist with the onboarding process for new hires, ensuring a smooth transition.
• Produce reports, presentations, and briefs as required by management.
• Support office team with administrative projects and day-to-day tasks as needed.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Minimum of 2 years experience in a similar office administrative role.
• Proficient in Microsoft Office Suite and other relevant office software.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills, with attention to detail.
• Ability to multitask and meet tight deadlines in a fast-paced environment.
• Discretion and confidentiality in handling sensitive company information.