Office Assistant 04J26

The Office Assistant 04J26 position involves providing essential administrative support to ensure efficient operation of the office. The successful candidate will assist in various office tasks such as record-keeping, communication within the organization, and coordination of appointments and meetings. This role requires a detail-oriented individual who is capable of multitasking in a fast-paced work environment. Being the backbone of the office, the Office Assistant plays a critical role in maintaining smooth and efficient office operations, thereby facilitating effective communication across all staff and departments. This position requires excellent organizational skills, a proactive approach to problem-solving, and the ability to work well independently or on a team.

Responsibilities

• Manage and organize daily office operations to ensure smooth functionality.
• Answer, screen, and direct incoming calls and emails to appropriate parties.
• Assist in scheduling meetings and maintain calendars for staff and leadership.
• Coordinate with office vendors for supplies and maintain inventory records.
• Prepare, organize, and distribute necessary paperwork and documentation.
• Support colleagues in handling various administrative tasks as required.
• Maintain and update company databases with important and confidential information.
• Coordinate travel arrangements including flight and hotel bookings for staff.
• Operate office equipment such as copiers, scanners, and fax machines efficiently.
• Assist in the preparation of meeting rooms, including presentation set-up.
• Ensure compliance with company policies and procedures in daily activities.
• Contribute to the planning and execution of company events and activities.

Requirements

• Proven experience as an Office Assistant or similar administrative role.
• Excellent organizational and multitasking abilities in busy office settings.
• Strong communication skills, both written and verbal, are essential.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) required.
• Ability to handle sensitive information with the highest level of confidentiality.
• High school diploma; additional qualifications as Office Assistant are a plus.
• Must be detail-oriented with a proactive approach to problem-solving.