Office And Administrative Coordinator

Title: Office & Administrative Coordinator

Location: Dubai Healthcare City (Onsite)

Role Summary

The Office & Administrative Coordinator is responsible for ensuring smooth daily office operations, managing front desk activities, and providing administrative support to cross-functional teams. The role supports HR, Finance, Operations, and Corporate functions while contributing to a collaborative and efficient workplace aligned with Danaher’s culture and continuous improvement values.

Key Responsibilities

Front Desk & Office Coordination

• Welcome and assist visitors, candidates, and partners professionally.
• Maintain the reception area, manage office access, and track visitor logs.
• Oversee courier services, DHL shipments, office supplies, and pantry inventory.
• Coordinate office maintenance needs and vendor interactions.
• Support meeting room bookings and general office organization.
• Provide support to Executive Assistants during busy periods.
  
  

Finance Administration

• Process team reimbursements and maintain petty cash records.
• Submit weekly vendor tax invoices and support finance documentation.
• Coordinate annual corporate hotel rates with vendor partners.
• Prepare cross-charging lists for Operating Companies.
  
  

Events & Training Support

• Support cultural events and office activities.
• Arrange meeting logistics, catering, and IT coordination.
• Assist with training scheduling, attendance tracking, and Workday updates.
• Prepare and maintain quarterly regional newsletters.
  
  

Communications & Operational Support

• Manage incoming phone calls, visitors, and correspondence.
• Take minutes during key meetings and monitor action item completion.
• Support HR with onboarding and offboarding tasks.
• Help maintain efficient and organized office procedures.
  
  

Qualifications

• 2–4 years of experience in office administration, customer service, or front desk operations.
• Strong communication and interpersonal skills with a teamwork mindset.
• Highly organized with strong attention to detail and ability to multitask.
• Professional presence and strong customer service orientation.
• Proficiency in Microsoft Office; experience in HR or finance support is an advantage.
• Ability to maintain confidentiality and handle sensitive information.
  
  

Key Performance Indicators

• High consistency in front desk and office operations.
• On-time and accurate completion of tasks and administrative processes.
• Effective cross-functional collaboration.
• Smooth delivery of meetings, trainings, and events.
• Positive feedback from internal teams and visitors.
  
  

Join our winning team today. Together, we’ll accelerate the real-life impact of tomorrow’s science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.

For more information, visit www.danaher.com.

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