Office Administrator

Company Description ALUCOR is an international engineering, procurement, and construction (EPC) contractor serving industries such as oil and gas, petrochemicals, ports and marine, power and water, mining and metallurgy, and infrastructure. The company leverages advanced design engineering software and one of the Middle East’s largest manufacturing facilities to deliver complex, strategic projects worldwide. With state-of-the-art manufacturing and fabrication capabilities, ALUCOR applies a modular-build approach to improve efficiency and quality. Through integrated engineering, project management, procurement, fabrication, construction, commissioning, maintenance, and upgrade services, ALUCOR focuses on safe, high-quality, cost-efficient, and on-time turnkey delivery in close collaboration with its customers.

What you'll be doing:

Licenses and Compliance

• Managing renewals and amendments of trade licenses and company registrations across UAE mainland and free zone entities
• Maintaining government portal accounts (MOHRE, ICP/GDRFA) with the PRO
• Handling Ejari, tenancy contracts, civil defence, municipality, and DEWA/SEWA renewals
• Owning a central expiry tracker for every license, permit, contract, and policy - zero lapses is the goal

Office, Fleet and Travel

• Running the Dubai head office day to day - reception, meeting rooms, courier, seating, and access control
• Managing facility maintenance contracts (AC, cleaning, pest control, security)
• Controlling office supplies, pantry stock, and telecom services
• Administering the company vehicle fleet - registrations, Salik, fines, servicing, and insurance
• Arranging business travel, hotel bookings, and visit visas

Records, Vendors and Cost

• Manage administrative service vendors, contracts and renewals, and raise purchase requests for admin spend.
• Verify vendor invoices and track the administration budget, with monthly cost reports by entity.
• Maintain the fixed asset register for office equipment, laptops and phones.
• Keep company legal and corporate documents (licenses, MOAs, POAs, tenancy contracts) filed and up to date in our Document Management System.
• Prepare monthly administration reports for the Reporting Manager.

HR Administration Support

• Coordinate onboarding logistics for new joiners: workstation, laptop, SIM, access card and ID card.
• Manage asset issue and return when employees join, transfer or leave.
• Support staff accommodation and transport arrangements.
• Assist with employee letters, document attestation and company events.

What we're looking for:

• 4 to 7 years of office administration experience, with at least 1 year in the UAE
• Working knowledge of UAE company administration - trade licenses, Ejari, government portals, PRO processes
• Valid UAE driving license
• Confident user of ERP systems, MS Office or Google Workspace, and digital trackers such as Airtable
• Highly organised with strong attention to detail
• Excellent written and spoken English, and the confidence to deal with government offices, landlords, vendors and senior management.
• Able to manage several entities and priorities at once and follow through without reminders

What we offer:

• AED 8,000 - 14,000 per month, plus benefits
• International environment - work across UAE, KSA, and India
• Ownership - you'll be the go-to person for how our head office runs
• Growth - a clear path toward Office Manager and broader Administration leadership
• Stability - a well-established EPC company with a strong project pipeline

Location: Dubai, UAE

Type: Full-Time | Permanent

UAE-based candidates with a transferable visa or family sponsorship preferred.

If you're an organised administration professional ready to take ownership of a multi-country head office, apply now.

Apply here - takes about 5 minutes - https://jobsatalucor.fillout.com/t/kEvySAim7Jus

#OfficeAdministrator #OfficeManager #Administration #FacilitiesManagement #DubaiJobs #UAEJobs #HiringNow #Operations #AlucorCareers