Office Administrator

About The Opportunity

A dynamic trade and logistics firm operating across the UAE’s import-export ecosystem, we specialize in cross-border supply chain orchestration, documentation, and compliance for B2B clients. Our fast-paced, detail-driven environment demands precision, proactive coordination, and seamless administrative support to keep global shipments moving—on time, on budget, and with zero paperwork friction.

Role & Responsibilities

• Manage daily office operations including scheduling, filing, mail handling, and vendor coordination to ensure smooth workflow.
• Prepare and process shipping documentation, invoices, customs forms, and trade compliance paperwork with high accuracy.
• Support procurement and logistics teams with order tracking, delivery confirmations, and supplier communication.
• Coordinate meeting rooms, travel arrangements, and executive calendar management for senior staff.
• Maintain digital and physical records in compliance with UAE customs and commercial regulations.
• Act as first point of contact for internal and external stakeholders—fielding inquiries, routing requests, and escalating issues.
  
  

• Microsoft Office Suite (Word, Excel, Outlook)
• Document management systems
• Trade documentation (commercial invoices, packing lists, bills of lading)
• UAE customs regulations awareness
• Basic accounting or invoicing software
• Data entry and record-keeping accuracy
• ERP or logistics software (e.g., SAP, TMS, or similar)
• Business communication (written and verbal)
  
  

• Experience in import/export or freight forwarding environments
• Arabic language proficiency (written or spoken)
• Familiarity with UAE Ministry of Economy or Dubai Customs portals
  
  

• Work in a high-energy, growth-oriented trade hub with direct exposure to global logistics operations.
• Clear pathways for advancement into supply chain coordination or compliance roles.
• Competitive salary, UAE residency visa, and performance-linked bonuses.