Office Administrator 04N25

As an Office Administrator, you will play a crucial role in ensuring the smooth operations of our office environment. You will be responsible for a range of administrative duties that will support the management and daily functioning of the office. Your organizational skills will be key as you handle various tasks such as scheduling appointments, managing office supplies, and coordinating events. The ideal candidate is resourceful, a good problem solver, and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. You will be an integral part of maintaining a productive and pleasant work environment for all employees.

Responsibilities

• Manage and coordinate daily office activities and operations to ensure efficiency.
• Maintain office supplies inventory by checking stock and ordering new supplies as needed.
• Schedule meetings, appointments, and travel arrangements for executives and team members.
• Answer and direct phone calls, emails, and inquiries to appropriate staff members.
• Prepare and organize documents for internal and external communications.
• Assist with bookkeeping and budget tracking to ensure financial accuracy.
• Develop, implement, and improve office policies and procedures for enhanced efficiency.
• Foster a positive working environment by addressing office issues and conflicts properly.
• Support HR with onboarding processes and maintaining employee records up-to-date.
• Coordinate office maintenance activities and oversee service agreements with external vendors.
• Organize company events, meetings, and conferences, ensuring all details are planned and executed.
• Track office expenses and assist in preparing monthly financial reports for management review.

Requirements

• Proven experience as an Office Administrator or in a similar administrative role.
• Strong knowledge of office management responsibilities and systems.
• Excellent organizational and multitasking skills, with attention to detail.
• Proficiency in Microsoft Office Suite and other office management software.
• Strong communication skills, both written and verbal, and problem-solving ability.
• Ability to manage confidential information with discretion and professionalism.
• Bachelor's degree in Business Administration, Office Management, or related field preferred.