Material Coordinator

TechnipFMC is committed to driving real change in the energy industry. Our ambition is to build a sustainable future through relentless innovation and global collaboration – and we want you to be part of it. You’ll be joining a culture that values curiosity, expertise, and ideas as well as equal opportunities, inclusion, and authenticity. Bring your unique energy to our team of more than 21,000 people worldwide, and discover a rewarding, fulfilling, and varied career that you can take in anywhere you want to go.

Job Purpose

Moinitor all sales orders, create delivery notes ensure smooth material flows by coordinating shipments, update client with their order status, managing documentation. Supports global logistics, SAP processes, and compliance to deliver timely, accurate.

Job Description

• Create and manage Delivery Notes (DNs): Generate DNs in SAP and ensure accurate handover to the warehouse for picking and packing of materials.
• Coordinate with warehouse for packing readiness: Follow up with warehouse teams on material readiness, packing status, labeling, and collection handover requirements.
• Prepare shipping documents and coordinate Goods Release: Compile necessary shipping paperwork and communicate with customers to obtain GL for processing.
• Ensure trade compliance and documentation accuracy: Verify that shipping documents, customs paperwork, HS codes, invoices, packing lists, and supporting documents are complete and accurate before shipment processing.
• Coordinate customs documentation with OSC: Work closely with the OSC team to prepare and process customs documents for export and import shipments.
• Arrange shipment collection with freight forwarders: Liaise with customer-assigned freight forwarders to schedule and confirm timely pickup of outbound shipments.
• Monitor shipment status and provide regular updates: Track inbound and outbound shipments and keep customers, sales teams, warehouse, and internal stakeholders informed on progress, delays, and expected completion dates.
• Perform Post Goods Issue (PGI) and support invoicing: Execute PGI in SAP after shipment collection and attach relevant documents to enable invoicing.
• Manage HS code summaries and inbound clearance: Prepare HS code summaries and coordinate with OSC and freight forwarders for customs clearance of inbound goods.
• Conduct physical review and post Goods Receipt (GR): Verify inbound shipments physically and post GR in SAP to update inventory records.
• Maintain shipment records and audit trail: Ensure all shipment-related documents are properly attached, filed, and traceable in SAP/shared systems for future reference and audit purposes.
• Maintain inventory accuracy and control storage locations: Monitor stock accuracy, conduct inventory checks, and coordinate storage location updates as required.
• Monitor excess and obsolete inventory: Track materials in 9999 location and collaborate with the sales team to adjust storage locations or initiate write-off/on processes.
• Resolve shipment and documentation issues: Identify delays, missing documents, customs concerns, or system issues and coordinate with relevant teams for timely resolution.
• Support continuous improvement: Identify recurring process gaps in DN creation, shipment handover, clearance, GR, PGI, and documentation flow, and suggest improvements.
  
  

• REQUIRED KNOWLEDGE/FORMAL EDUCATION:
  
  

• REQUIRED EXPERIENCE:
  
  

• REQUIRED CERTIFICATE(S):
  
  

• REQUIRED INTERPERSONAL SKILLS:
  
  

• REQUIRED TECHNICAL SKILLS AND/OR PROBLEM-SOLVING SKILLS:
  
  

• REQUIRED MANAGERIAL SKILLS
  
  

Being a global leader in the energy industry requires an inclusive and diverse environment. TechnipFMC promotes diversity, equity, and inclusion by ensuring equal opportunities to all ages, races, ethnicities, religions, sexual orientations, gender expressions, disabilities, or all other pluralities. We celebrate who you are and what you bring. Every voice matters and we encourage you to add to our culture.

TechnipFMC respects the rights and dignity of those it works with and promotes adherence to internationally recognized human rights principles for those in its value chain.