Maintenance Coordinator

Company Overview

Established in 2015, 7 Management has grown into a premier hospitality and management group, renowned for its innovative concepts and acclaimed international brands. From casual dining to upscale entertainment, 7 Management delivers experiences that go beyond traditional hospitality across the Middle East and Europe. With a rapidly expanding presence, the group sets the standard in restaurants, lounges, bars, and clubs, seamlessly combining exceptional cuisine with unforgettable entertainment.

Role Overview

The Maintenance Coordinator is responsible for providing administrative and coordination support to the Maintenance Department, ensuring the smooth management of maintenance requests, work orders, preventive maintenance schedules, documentation, and reporting across the properties. The role serves as a key point of coordination between the Maintenance Team, restaurant operations, suppliers, and contractors, ensuring timely follow-up, accurate record-keeping, and efficient maintenance operations.

Key Responsibilities

• Administrative Coordination: Manage and coordinate daily administrative activities of the Maintenance Department, including receiving, recording, assigning, and tracking maintenance requests and work orders. Ensure all requests are properly documented and followed up until completion.
• Maintenance Scheduling and Follow-up: Coordinate preventive planned maintenance (PPM) schedules, routine inspections, and servicing appointments across properties. Follow up with technicians and relevant departments to ensure maintenance activities are completed within agreed timelines.
• Documentation and Reporting: Maintain accurate and up-to-date maintenance records, equipment registers, service reports, maintenance logs, and work order histories. Prepare regular reports on pending requests, completed jobs, outstanding issues, and maintenance activities for management review.
• Supplier and Inventory Coordination: Liaise with suppliers and external contractors to obtain quotations, coordinate service visits, follow up on purchase requests, and track the delivery of spare parts and maintenance materials. Maintain records of supplier details, quotations, purchase orders, and inventory usage.
• Communication and Coordination: Act as the main administrative point of contact between the Maintenance Team, restaurant managers, culinary teams, and other operational departments. Communicate maintenance schedules, follow up on outstanding issues, and ensure relevant stakeholders are kept informed of progress and resolution timelines.
  
  

• Diploma or Bachelor's degree in Business Administration, Facilities Management, or a related field.
• 2–3 years' experience in an administrative or coordination role, preferably within maintenance, facilities management, or the hospitality industry.
• Experience handling work orders, maintenance requests, and preventive maintenance schedules.
• Strong administrative, organizational, and time-management skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience maintaining records, preparing reports, and managing departmental documentation.
• Ability to coordinate with multiple stakeholders, suppliers, contractors, and operational teams.
• Familiarity with purchase requests, quotations, invoices, and inventory tracking.
• Experience using maintenance management systems (CMMS) or other operational tracking platforms is an advantage.
• Strong communication, follow-up, and problem-solving abilities.
• High attention to detail, accuracy, and ability to manage multiple priorities.
• Proactive, organized, and committed to operational efficiency and timely execution.