Legal Secretary

The Legal Secretary will play a key role in supporting our team of Litigation & Dispute Resolution (LDR) lawyers, ensuring the delivery of exceptional client service across Dubai and the wider Middle East region (Bahrain and Qatar).

This is a full-time, permanent position, working hours are, Monday to Friday, 9 00am to 6 00pm, with the option to work from home one day per week. We are seeking an agile and responsive professional who is passionate about providing outstanding support to their fee earners and clients and is consistently striving to go above and beyond and contribute to the continued success of the Firm.

Please note upon successful shortlisting and part of the recruitment process, these will include Numeracy, Comprehension, and Prioritisation tasks which will take approximately 60 minutes in total to complete.

Please note you must be residing in the UAE (Dubai) already.

Roles and Responsibilities

Legal & Document Support

•Audio typing via digital dictation and copy typing of legal documents and correspondence

•Formatting, editing, and preparing documents in line with the firm’s house style

•Assisting with the preparation of trial bundles and ad hoc legal project support

•Opening new client matters and liaising with due diligence teams

•Maintaining accurate electronic and hard-copy filing systems, archiving, and database management

Team & Partner Support

•Proactively managing complex diaries and scheduling meetings, seminars, and client events

•Coordinating internal and external meetings, lunches, and conference calls

•Inbox management and handling telephone queries

•Drafting internal communications on behalf of Partners

•Taking meeting minutes and following up on action points

Client & Business Development Support

•Preparing PowerPoint presentations, pitches, and other client-facing materials

•Maintaining and updating CRM records (experience with InterAction advantageous)

•Ensuring awareness of key clients, active matters, and current fee earner priorities

Administrative & Operational Support

•Organising end-to-end international and local travel arrangements

•Coordinating couriers, mail handling, and tracking deliveries

•Supporting billing processes, supplier payments, and general financial administration

•Ensuring compliance with firm policies, quality standards, and CLPD requirements

•Providing urgent cover for other teams and supporting reception as required

•General ad-hoc administrative duties as they arise

Candidate specification

•Prior experience as a Legal Secretary or similar support role within an international law firm is essential

•Proven experience looking after managing Partners and fee earners across multiple seniority levels.

•Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

•Exceptional organisational skills and strong attention to detail

•Fluent written and spoken English

•Ability to manage multiple priorities and work effectively under pressure

•Professional presentation and adherence to formal business attire

Benefits include (but are not limited to)

•Competitive salary (negotiable depending on experience)

•Premium international medical, dental, and optical insurance

•30 days of annual leave

•Employee Assistance Programme

•Hybrid working - option to work from home one day per week

Competencies

•Working together

•Integrity and respect

•Inclusive

•Personal impact and growth

•Driving high standards

•Commercial mindset

•Client - centric

•Responsible Business

This role entails a 2 stage interview process.

Unfortunately due to the high volume of applications we are unable to provide individual feedback.

For a detailed specification please download the job description in the documents section of this page. Clicking apply will direct you to the application tracking system, hosted for us by Reach-ATS.com.