Legal Administrator

RESPONSIBILITIES

Legal Administration & Documentation Management

• Manage and maintain legal documents, contracts, and records securely


• Ensure accurate filing, indexing, and retrieval (digital & physical)


• File executed agreements and CAS approvals with proper taxonomy


• Maintain template library and control access


• Support document retention and corporate records compliance


• Develop user guides and FAQs

Document Formatting & Quality Control

• Maintain document formatting standards (Word, TOCs, references)


• Ensure completeness of contract packs (annexures, schedules, etc.)


• Review final PDFs for accuracy, pagination, and quality


• Provide fast, client-ready formatting support

Legal Intake & Triage

• Manage LIS queue: triage, assign, and track requests


• Follow up on missing inputs and resolve system issues


• Monitor and report SLA performance

Contract & Process Coordination

• Support preparation of contracts, NDAs, and legal documents


• Coordinate approvals, signatures, and execution workflows


• Ensure compliance with DoA and CAS requirements


• Liaise with stakeholders to drive timely completion

Compliance & Governance

• Maintain corporate records and statutory documentation


• Track deadlines and flag compliance risks

Stakeholder Management

• Act as key liaison between Legal, internal teams, and external parties


• Manage communications and follow-ups with legal advisors

Reporting

• Prepare reports on legal activities and contract status


• Maintain dashboards and trackers


• Monitor legal spend and budgets

QUALIFICATIONS

• 2–5 years’ experience in legal administration or corporate legal support (regulated industry experience preferred)


• Strong knowledge of contract management, corporate governance, and compliance processes


• Proficient in MS Office and document management systems


• Highly organized with strong attention to detail, stakeholder management skills, and high standards of confidentiality and integrity