Lead Document Controller (225-920)

The Lead Document Controller plays a crucial role in managing and overseeing the document control process within an organization. This position involves maintaining and organizing documents in a systematic way to ensure easy retrieval and compliance with regulatory requirements. The Lead Document Controller is responsible for supervising the document control team and ensuring adherence to the company's document management system. This role requires a high level of accuracy, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will possess strong leadership qualities, excellent communication skills, and a firm understanding of document management practices. This position is pivotal in ensuring the seamless flow of documentation across various departments and facilitating efficient decision-making processes.

Responsibilities

• Supervise and guide the document control team to ensure effective performance.
• Develop and maintain document management systems to ensure compliance with standards.
• Ensure all company documents are maintained in a secure and organized manner.
• Coordinate with various departments to manage the documentation process efficiently.
• Review and approve document changes to ensure accuracy and completeness.
• Implement best practices for document control and management across the organization.
• Train and support team members in document management processes and systems.
• Facilitate audits by ensuring all documentation is readily available and organized.
• Monitor document control activities and provide regular reports to management.
• Resolve document discrepancies and maintain records of document changes.
• Liaise with external partners to manage documentation sharing and collaboration.
• Continuously improve document management processes for enhanced operational efficiency.

Requirements

• Bachelor’s degree in information management, business administration, or related field.
• Minimum of 5 years experience in document control or a similar role.
• Proven leadership abilities and experience managing a team effectively.
• Strong understanding of document management systems and software tools.
• Excellent organizational skills and attention to detail for managing documentation.
• Strong communication skills to liaise with various stakeholders effectively.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Familiarity with regulatory and compliance document requirements is preferred.