Junior Accounts Assistant

OVERVIEW

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion.  Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth. 

The Maples Group looks to add a Dubai based Junior Accounts Assistant to our team and invites eager and qualified candidates to apply.  We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives.  Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

About the Role

The Junior Accounts Assistant reports to the Accounts Team Leader and supports the team with a variety of complex client accounting matters. Its tactical responsibilities feed one larger objective: to manage the daily operations of the Billing, Credit control and when required other Accounts Receivable functions, including accurate and timely processing of client accounting matters. This support function role provides quality internal service experiences to the firm in a polite and friendly manner ensuring confidentiality and professionalism at all times. It will require balancing multiple and changing priorities in a fast-paced environment. Primary responsibilities include: 

Billing

• Raising legal invoices per instructions received by the lawyer team and cross checking them against any additional specialist billing requirements i.e. if VATable and if the client group has any pre-approved discounts and sending them out to client thereafter. Additional billing of other items such as retainers for both legal and corporate services or actual fees and disbursements for the latter may also be assigned occasionally as required
• Aiding in the Annual Returns project by ensuring 100% accuracy in billing items prior to posting on the accounting system and once finalised coordinating with the team to send these out in the most efficient manner
• Ensuring any billing queries given to you are resolved within 24 hours

Credit Control

• Ensuring clients are chased at regular intervals for outstanding invoices to bring down debtor days for the office for both legal and MCS fees from their first issuance email and escalating to the Team Leader if there is material AR that becomes aged
• Ensuring clients are chased repeatedly for payment highlighting that their attention be directed to forthcoming government deadlines e.g. CIMA, ROC, BVI Registrar
• Communicate known allocation details to the Leeds AccountsHelp team for payments received and unapplied or requesting the information from the client

Accounts Receivable

• Aiding the team with all required tasks to keep the accounts in order and in accordance with Accounting and company procedure including but not limited to Credit Applications, Credit Application Reversals, Credit Transfers, cancellation of APs for hard disbursements for AR fees in the Accounts Payable, etc

General

• Assisting the Accounts Team with any other ad hoc duties that arise

Other Duties

• Act as a Brand Ambassador for Maples events and join the accounts team in representing Maples at local events and community initiatives
• Assist all departments and offices within the Maples Group for shared or interconnected processes and procedures as may be assigned from time to time

EXPERIENCE

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

• Strong organisation, interpersonal, management and communication skills, both written and verbal
• Ability to interact with all levels of staff in a professional manner is required
• Attention to detail is a must
• Effective problem solving skills and ability to remain calm and polite in demanding situations
• Effective time management skills and ability to multi-task, whilst maintaining accuracy is essential
• An understanding of human nature and utter respect for confidentiality is required
• A standard level of Microsoft Office is required and the ability to adapt quickly to using new software is an advantage
• Working knowledge of MS Office Suite, Aderant and iManage would be an advantage

BENEFITS & REWARDS

The most enduring professional relationships are reciprocal relationships.  The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

ABOUT MAPLES GROUP

Over five decades, the Maples Group has grown from modest beginnings into one of the worlds preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website.  Experience our culture and our people on our Careers Page or on LinkedIn.

Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with us before a decision is made. Further details will be provided at the time any conditional job offer is made.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.