Internship - Market Assistant Dubaï M W

General mission:

As a Market Assistant within the Middle East, India, and Africa (MEIA) team, you will play a crucial role in supporting the Marketing, Training, and Sales teams. Reporting directly to the MEIA Managing Director, your responsibilities will include:

• Daily Project Support: Assist in various projects to enhance communication, agility, and efficiency across teams.
• Office Management: Provide administrative support to the Managing Director, ensuring smooth office operations.
  
  

Your role is pivotal in fostering a collaborative and efficient work environment.

Main tasks:

MARKETING

• Animations:
• Brief gathering: develop a comprehensive brief that consolidates all types of animations (e-com, trade, paid social, etc..) to help markets submit a well-structured brief whenever they have an animation planned.
• Visual Merchandising:
• Build generic planograms + repetitive EP POS support (TR gondolas).
  
  

TRAINING

• Training Event Coordination
• Coordinate logistics for all training events, including venue and travel bookings, accommodations and on-site requirements in line with the confirmed training plan.
• Liaise with the training venue’s event manager on agenda timings, room setup, AV, and catering.
• Support on-site execution of training events (e.g., seminars, workshops, in-house sessions), including room setup, distribution of materials, and general event coordination.
• Prepare and coordinate printing of training materials, name badges, certificates, and delegate kits ahead of each seminar.
• Track RSVPs and maintain updated attendance tracker during seminars.
• Inventory and Material Management
• Maintain an accurate inventory of training materials, stationery, and branded items ensuring adequate stock levels.
• Order, prepare, and coordinate delivery of materials with approved vendors and couriers, including international shipments.
• Travel and Expense coordination
• Arrange travel logistics for trainer, including booking flights, hotels, and managing visa processes.
• Maintain a tracker for travel bookings and training expense records.
  
  

TRAVEL RETAIL SALES

• Staff management
• Grooming overview & shipment.
• Product allocation overview & shipment.
• Client Management
• Novelties listing.
• Credit notes input.
• POSM preparation for podiums & new launches.
• Sales reports input on the sharepoint file.
  
  

OFFICE MANAGEMENT

• Manage office supplies replenishment and supplier relationship (cleaning, plants, water fountain…).
• Coordinate all office events and gatherings (with the support of peers – if needed).
• Assist MD with agenda management, market visits, HQ/client visits, presentations and ad hoc projects.
• Arrange travel logistics for MD, including booking flights, hotels, and managing visa processes.
  
  

Profile:

Graduate from a business school or university, you have gained successful initial internship experience in a commercial or marketing role within a large company. Knowledge of perfume and beauty products would be a plus.

You are organized, hands-on, methodical, and meticulous, and you enjoy working in a team. You have strong analytical skills. You have successfully coordinated and managed various projects.

You are proficient in computer tools (Word, Excel, PowerPoint).

You are fluent in English / French a plus but not necessary.

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