HR Assistant Intern

Internship contract : start date September 2026

Location : UAE

Contract : Internship contract - 1 year

Main Responsibilities

• Maintain and update employee records, ensuring accuracy and confidentiality, organize & enhance electronic filing.
• Provide administrative support in various HR functions such as :On-boarding, Off-boarding, Recruitment, employee visa and insurance processes.
• Assist with employee engagement initiatives and events, helping to foster a positive and inclusive company culture.
• Support employee relations efforts by addressing basic employee inquiries and escalating complex issues to HR professionals while maintaining confidentiality in sensitive matters.
• Support on projects with the Head of HR.
  
  

• Organize and maintain comprehensive employee records, including digitizing documents for the electronic filing system.
• Prepare employee documentation including verification letters, NOCs, Salary Certificates, and Employment Confirmation letters.
• Assist in preparing employment offers, visa-related contracts, and other HR documentation as needed.
• Support the administration of employee insurance enrollment, and visa documentation processing.
  
  

• Work closely with HR Executive on the recruitment process.
• Take lead on coordination of all internal interviews with candidates and managers.
• Communicate professionally with candidates after each interview outcome, including sending formal acceptance or rejection correspondence.
• Maintain accurate and up-to-date recruitment records throughout the entire candidate lifecycle.
  
  

• Work closely with HR Team to coordinate projects, initiatives, and campaigns.
• Enhance employee celebrations, such as Birthdays, Farewells, Etc. by coordinating with Office Management team.
• Support the team on organizing HR events, celebrations, and team-building activities.
• Work with Head of HR on initiating Emiratization and implementing other projects.
  
  

• Demonstrates and promotes Shiseido TRUST 8 principles
  
  

• Bachelor's degree in HR , or related field
• Strong organizational skills and attention to detail
• Excellent interpersonal skills, enthusiastic & motivated
• Ability to work well in a team & adapt to multinational and diverse work environments
• Exceptional professional etiquette and demeanor