HR & Admin Officer

Administration & HR Officer

Key Responsibilities:

Administration

• Oversee day-to-day office administration and ensure office supplies and equipment are maintained, including ordering and restocking.
• Handle correspondence, filing, and document control (both digital and physical).
• Organize and schedule meetings, take minutes, and follow up on action items.
• Support management in preparing reports, letters, and presentations.
• Manage office service contracts (cleaning, maintenance, vendors, etc.).
• Assist with organizing company events, staff meetings, and other activities.
• Ensure compliance with workplace health and safety requirements
• Produce reports, presentations and briefs. assist teams and team leaders in preparing reports, presentations and other communications.
• Manage budgets, track expenses, and process invoices by collaborating with the finance department.
• As instructed by management, act as liaisons for internal (staff) and external (especially schools) stakeholders.
• Deputise when Receptionist or Accountant on leave, to take care of specific responsibilities which require physical presence at site.
• Social Media coordination - Maintain open and consistent communication with the freelancer to ensure alignment with management brief and address any questions or concerns.  Provide timely feedback on content and performance. 

Human Resources

• Maintain and update employee records and HR database.
• Assist in recruitment processes: posting job ads, shortlisting candidates, arranging interviews, and coordinating with management.
• Prepare employment contracts, onboarding documents, and ensure proper induction of new employees.  Coordinate with PRO for timely processing.
• Track attendance, leave, and other staff absences; assist with monthly payroll inputs.
• Support annual performance management processes, including reminders for probation reviews and appraisals.
• Handle employee queries regarding HR policies, benefits, and procedures.
• Coordinate staff training sessions, workshops, and maintain training records.
• Assist in implementing and communicating HR policies and procedures.
• Assist in writing job descriptions and the responsibilities and skills required
• Creating procedures for reporting incidents and maintaining records of work-related injuries, illnesses or incidents
• Create awareness and comply with health and safety guidelines
• Liaise with insurance company, on behalf of the management, for employee medical coverage and benefits
• Handling and coordinating interns
• Support in providing induction training
• Preparing docs for compliance audits etc.