Fund Operations Manager

Our client is an Investment company in Dubai which is seeking a highly organized and proactive Fund Operations Manager to support the operational, compliance, and administrative functions of our investment fund. The ideal candidate will bring hands-on experience from venture capital, private equity, or financial services and thrive in a dynamic, fast-paced environment.

Responsibilities

• Coordinate and maintain all compliance and regulatory documentation for Limited Partners (LPs), ensuring full adherence to reporting requirements.
• Oversee KYC/AML processes for LPs, portfolio companies, and new investments, including document collection, verification, and review.
• Manage corporate governance documentation and filings for fund entities and investment vehicles.
• Liaise with external legal, accounting, and regulatory advisors, as well as local fund administrators, to support day-to-day fund operations.
• Support the investment team with due diligence activities, including organizing legal and financial documentation and preparing investment committee materials.
• Assist in the preparation of internal investment memos and presentations for Investment Committee meetings.
• Manage the execution of standard legal agreements (NDAs, engagement letters, etc.) and other administrative legal tasks.
• Support fundraising processes by organizing data rooms, coordinating investor documentation, and preparing materials for LP meetings.
• Contribute to investor communications, including updates, reports, presentations, and newsletters.
• Manage daily operational activities, including scheduling, document management, and coordination of internal and external meetings.
• Identify and implement process improvements to enhance operational efficiency and workflow.
• Coordinate updates to the fund’s website, social media, and marketing materials, ensuring accuracy and consistency.
• Participate in ad hoc projects and strategic initiatives typical of a venture capital fund environment.

Key Skills & Experience

• Proven experience in operations, compliance, or administration within venture capital, private equity, or financial services.
• Strong understanding of fund management, corporate structuring, fundraising, and governance frameworks.
• Exceptional organizational and multitasking skills, with meticulous attention to detail.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Self-starter with a proactive approach and minimal need for supervision.
• Excellent written and verbal communication skills in English.
• Strong interpersonal skills and the ability to build effective relationships with internal teams, investors, and portfolio companies.
• Proficiency in Microsoft Office or Google Workspace; experience with data room or compliance management tools is an advantage.
• Bachelor’s degree in Law, Finance, Business Administration, or a related field (preferred).