Executive Secretary

Responsibilities

• Efficiently manage the SVP’s agenda, prioritize complex and time-sensitive matters, and ensure timely availability of essential reports and documents.
• Conduct daily briefings, review documents for approval, track ongoing activities, and follow up on outstanding actions.
• Arrange meetings, appointments, travel, and visits, ensuring optimal use of the SVP’s time.
• Serve as the primary point of contact for the SVP’s office—handling calls, visitors, emails, and correspondence with professionalism and discretion.
• Prepare high-quality documents, reports, and presentations; record meeting minutes and follow up with internal and external stakeholders.
• Support special projects through research, data gathering, and coordination across departments.
• Compile departmental reports and assist with budget-related information.
• Manage administrative processes including purchase requisitions, attendance and leave records, overtime claims, petty cash, and invoicing.
  
  

Qualifications

What We’re Looking For

Education

• Bachelor’s degree in any discipline (preferred)
  
  

Experience

• At least 5 years supporting senior leaders, VVIP offices, or high-level executives
• Experience in Aviation, Airlines, Travel, or FMCG is a plus
  
  

Skills & Attributes

• Excellent communication skills, both written and verbal in English
• Comfortable working with multiple stakeholders in a large, diverse organization
• Highly proactive, resourceful, and able to anticipate what needs to be done
• Strong planner and organizer with the ability to manage several priorities at once
• Tech-savvy with good computer skills and an eye for detail
• Able to solve problems, maintain discretion, and ensure smooth operations
• Collaborative and adaptable, thriving in a dynamic, fast-paced environment
  
  

If you are passionate about making an impact, supporting leadership, and contributing to ahigh-performing HR team,we would love to hear from you!

Apply now and become a key member of EKFC’s journey of excellence and innovation.

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