EXECUTIVE PROJECT MANAGEMENT OFFICE

General Descriptions

• PMO Executive provides support to the Project Management Office “PMO” in overseeing and coordinating the planning, execution, and monitoring of projects across the organization.
• This role assists in maintaining project Finance and Governance standards, preparing reports, tracking progress, and ensuring compliance with project management frameworks.
• The PMO Executive also acts as a central point of coordination between project stakeholders, helping ensure that projects are delivered on time, within scope, and in line with business objectives.
  
  

• IT Finance & Budget Management
• Track IT project budgets (CAPEX & OPEX) to ensure alignment with approved allocations.
• Monitor spending, identify cost variances, and highlight financial risks or deviations.
• Coordinate with IT Finance and vendors on invoice verification, processing, and payment follow-up.
• Support annual IT budgeting exercises, mid-year reviews, and exchange rate adjustments (e.g., USD rate changes).
• Consolidate and maintain finance-related documentation for audit and reporting purposes.
• Project Coordination (PMO Support)
• Assist the PMO in planning, scheduling, and coordinating IT projects (e.g., ORCA, Hedwig, Beaver).
• Maintain detailed project documentation: timelines, progress reports, risks, and action items.
• Prepare governance materials such as business cases, project update decks, and management briefings.
• Facilitate project meetings and follow-ups to ensure timely execution and accountability.
• Ensure projects follow standard PMO governance and reporting frameworks.
• Governance & Compliance Support
• Ensure all financial and project documentation complies with internal IT governance requirements.
• Help enforce project control standards and assist in audit preparedness for IT initiatives.
• Support alignment with Group policies, approval workflows, and compliance frameworks.
• Procurement & Legal Coordination
• Work with Group Procurement on PR/PO processing, vendor registration, and compliance with procurement guidelines.
• Liaise with Group Legal for reviews of contracts, NDAs, and agreements relevant to IT systems and services.
• Track and maintain legal documents to ensure renewals, timelines, and project dependencies are met.
  
  

• Bachelor’s degree in finance, Business Administration, IT, or a related field.
• Min 5 years of experience in project coordination, finance support, or IT governance roles.
• Solid understanding of budgeting, financial tracking, and procurement workflows.
• Experience with governance and compliance frameworks within a corporate setting is an advantage.
• Strong organizational skills and attention to detail in documentation and reporting.
• Proficient in Microsoft Excel, PowerPoint, and general project tracking tools.
• Good communication skills and the ability to work with cross-functional teams (IT, Finance, Legal, Procurement).