Executive Assistant

Profile Summary

Provides dedicated executive support to Executive Directors, Managing Directors and other senior stakeholders across the Coverage, Debt Capital Markets (DCM), Infrastructure & Advisory, Mergers & Acquisitions (M&A) and Markets businesses within the MEA region, ensuring effective diary management, stakeholder coordination, business administration and operational support.

Duties And Responsibilities

• Comprehensive diary and calendar management for Executive Directors, Managing Directors and Senior Executives across Coverage, DCM, Infrastructure & Advisory, M&A and Markets, including meeting scheduling, prioritisation, conflict management and coordination across multiple time zones.
• Organisation of domestic and international travel arrangements, including flights, accommodation, visas and detailed itineraries for business trips.
• Employee expense processing and reconciliation.
• Office management activities including desk moves, security access, visitor management, client visits and facilities coordination.
• Call reports maintenance, coordination and dissemination, including updating and reporting through Salesforce and coordination with GIB Business Management.
• Liaison with regional stakeholders to support onboarding and offboarding activities.
• Coordination of client meetings, roadshows, conferences and marketing events across the region.
• Coordination and logistical support for all levels of seniority visits to the MEA region.
• Preparation and coordination of meeting materials, presentations, briefing packs and follow-up actions for senior management.
• Screen telephone calls, enquiries and requests, and handle these when appropriate
• Maintain strict confidentiality when handling sensitive client, business and personnel information.
• Build and maintain effective relationships with senior stakeholders, clients and support functions to facilitate smooth business operations.
• Provide administrative support and coverage across the broader Corporate and Investment Banking platform as required.
• Other secretarial and administrative support as and when required
  
  

• Bachelors Degree or equivalent
• Great organisational and time management skills
• Excellent communication skills
• Strong numerical and analytical skills
• Customer-centric career experience
• Demonstrable ability to innovate, support change and problem solve
• High level of computer literacy and skills in data manipulation / presentation
• Language skills are an asset, but not essential
• Experience in expense processing / understanding of accounts payable
• Strong track record in providing support and liaising with a different teams
• Used to dealing with complex and confidential information.
• Confident and capable of owning diary organisation, travel arrangements.
• Positive attitude to ‘get things done’ despite challenging circumstances – adaptable.
• Experience of working successfully in a multi-cultural office environment
• Intermediate level Microsoft Office Suite
• Experience with Oracle, including Oracle iExpenses
• Ability to manage a wide and comprehensive workload, project management skills in ensuring delivery